• Citytime/Leave Analyst

    City of New York (New York, NY)


    Job Description

    The Department of Probation is seeking a highly motivated and detail-oriented Citytime/Leave Analyst to join our team. The Timekeeper plays a crucial role in ensuring the accurate and timely processing of employee time and attendance records, maintaining payroll integrity, and supporting the efficient operation of the department.

    Responsibilities:

    Time and Attendance Management:

    - Review and verify employee time records in the CityTime system, ensuring accuracy and compliance with departmental policies and procedures.

     

    - Monitor agency timesheets, identify discrepancies, and take corrective action to adjust and re-approve timesheets as needed.

     

    - Approve pay and leave events, create and assign employee schedules, and override existing schedules when necessary.

     

    - Process employees' transfer of time between agencies (DP2001).

     

    - Prepare and review CityTime and CHRMS reports to ensure data accuracy and completeness

    Payroll Processing:

    - Verify changes in assigned work units, such as leave status, through phone calls and system updates.

     

    - Make adjustments to input in the Payroll Management System for paycheck preparation.

     

    - Review CityTime reports (e.g., daily Transmitted report, daily Not Transmitted reports, Late Overtime and Leave Approvals report, Leave Without Pay report) to process leave usage and overtime earned.

     

    - Verify employee leave balances and process leave without pay as needed.

     

    - Review previous day's entries for errors, rejections, or suspensions and take corrective action.

     

    - Interact with representatives from other departments (e.g., Personnel Services Operations, Payroll, Worker's Compensation) to process long-term leaves (e.g., Child Care, Medical, FMLA, Worker's Compensation).

     

    - Calculate and process manual adjustments using Agency-developed software (e.g., form M-402E).

     

    - Prepare supplementary paychecks and process refunds for overpayments or underpayments.

    Leave of Absence Administration:

    - Serve as the primary contact for employees requesting long-term leaves of absence (e.g., medical, FMLA, military, childcare).

     

    - Assist employees with troubleshooting long-term leave submissions in the Employee Online Requests System.

     

    - Monitor the Leave of Absence Unit mailbox and respond to inquiries.

     

    - Update tracking systems and productivity logs.

     

    - Conduct research and gather information to support the processing of leave requests.

     

    - Prepare memoranda, correspondence, and confidential documents.

     

    - Provide guidance to employees and supervisors on the leave of absence process.

     

    - Distribute documents, medical information, and supplies to Leave of Absence unit staff.

     

    - Contact employees to obtain required documentation for leave requests.

     

    - Scan and index confidential documents and leave of absence case files.

     

    APPLICANTS MUST BE PERMANENT IN THE CLERICAL ASSOCIATE CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE.

    CLERICAL ASSOCIATE - 10251

    Qualifications

    Qualification Requirements

    A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

     

    Skills Requirement

     

    Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $ 45,040.00

     

    Salary Max: $ 70,704.00