• Document Services Specialist - Office & Admin…

    State of Minnesota (St. Paul, MN)


    Working Title: Document Services Specialist

     

    Job Class: Office and Administrative Specialist

    Agency: Public Safety Dept

    + **Job ID** : 86692

    + **Location** : St. Paul

    + **Telework Eligible** : No

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary** : Unlimited

    + **Who May Apply** : Open to all qualified job seekers and DPS employees eligible to bid (permanent, classified employees in the same job and class). Eligible bidders should apply through self-service and confirm their bid by emailing [email protected] by 06/12/2025.

    + **Date Posted** : 06/06/2025

    + **Closing Date** : 06/12/2025

    + **Hiring Agency/Seniority Unit** : Public Safety Dept / Public Safety-AFSCME

    + **Division/Unit** : DVS Administrative Services / DVS Op Support/DocumentServ1

    + **Work Shift/Work Hours** : Day Shift / 7:30 AM - 4:00 PM

    + **Days of Work** : Monday - Friday

    + **Travel Required** : No

    + **Salary Range:** $20.02 - $25.03 / hourly; $41,801 - $52,262 / annually

    + **Classified Status** : Classified

    + **Bargaining Unit/Union** : 206 - Clerical/AFSCME

    + **Work Area** : Town Square / 445 Minnesota St, St Paul, MN 55101

    + **FLSA Status** : Nonexempt

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    This position exists to perform typical OAS activities in the Document Services Unit. Primary responsibility is printing and folding of motor vehicle titles, prepping, scanning, indexing, and verifying Drivers License and Motor Vehicle documents and images. To open, sort, and weigh Federal/Private Carrier mail; deliver specified CPG/Intertech parcels and to mail out special license plates for the Driver and Vehicle Services Division and the Department of Public Safety. Additional responsibilities include; fold and deliver time sensitive forms and letters by operating the Bell & Howell PF1722 folder; audit the title stock continuity for security purposes; operating the division’s laminator; operate Canon IR7095 Image Path copier in the Copy center; sort and distribute reports and letters.

    Minimum Qualifications

    + Customer service skills sufficient to provide prompt, courteous and accurate information and assistance to internal and external customers.

    + Ability to communicate with others and understand information sufficient to communicate via email and phone interactions to internal and external customers.

    + Ability to input, verify, and edit electronic data.

    + Ability to read source documents and enter data in specific databases or tracking systems.

    + Ability to perform basic math skills such as addition, subtraction, multiplication and division.

    + Ability to meet physical requirements noted below.

    Preferred Qualifications

    + The ability to work cooperatively with individuals from diverse backgrounds and underserved communities.

    + Ability to be flexible as assignments may change throughout the day.

    + Ability to work as a team member in a fast-paced work environment.

    + Knowledge of a written and spoken second language (e.g., Spanish, Hmong or Somali) and English sufficient to translate messages from one language to the other, while maintaining message content, context, and style **_._**

    + Graduate of one of the following public sector training programs: Project for Pride in Living, HIRED, Goodwill Easter Seals, Twin Cities Rise, Takoda, Hmong American Partnership, CLUES or similar Department of Employment and Economic Development (DEED) sponsored workforce development programs.

    Physical Requirements

    Requires occasionally moving and transporting 50 pound items and frequently moving and transporting objects such as heavy tools and heavy file boxes. This job may require positioning self to move to a significant degree or may involve maintaining a stationary position for extended periods.

    Additional Requirements

    This position requires successful completion of the following:

    It is the policy of the Department of Public Safety that all employees submit to a background investigation prior to employment, includes the following components:

    1) criminal history

     

    2) reference check

     

    3) fingerprinting (EDL)

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.