• Legal Administrative Assistant

    State of Minnesota (St. Paul, MN)


    Working Title: Legal Administrative Assistant

     

    Job Class: Legal Administrative Assistant

    Agency: Attorney General's Office

    + **Job ID** : 86716

    + **Location** : St. Paul

    + **Telework Eligible** : Yes

    + **Full/Part Time** : Full-Time

    + **Regular/Temporary** : Unlimited

    + **Who May Apply** : Open to all qualified job seekers

    + **Date Posted** : 06/06/2025

    + **Closing Date** : 06/12/2025

    + **Hiring Agency/Seniority Unit** : Attorney General's Office / Attorney General-Excluded Oth

    + **Division/Unit** : Attorney Gen. / OMGroup2

    + **Work Shift/Work Hours** : Day Shift

    + **Days of Work** : Monday - Friday

    + **Travel Required** : No

    + **Salary Range:** $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually

    + **Classified Status** : Classified - Confidential

    + **Bargaining Unit/Union** : 221 - Excluded All Others/Unrep

    + **FLSA Status** : Nonexempt

    + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

     

    The work you'll do is more than just a job.

     

    At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

     

    The Office is seeking a Legal Administrative Assistant (Legal Secretary). This position is in our Town Square Tower office location. Specifically, this position will support attorneys and paralegals as directed by the supervisor within the Employment, Tort, and Public Utilities Commission Division.

    This work includes but is not limited to:

    + Preparing legal documents and briefs

    + E-Filing

    + Serving legal documents

    + Opening and closing files

    + Retaining records

    + Transcribing documents

    + Saving documents to drives

     

    This position is eligible for a hybrid work environment (combination of in-office work and telework) after successful completion of onboarding and training.

    Minimum Qualifications

    + Completion of a legal administrative assistant training program or certification, or experience as a legal administrative assistant

    + Skill in:

    + Using legal terminology and procedures sufficient to draft documents and correspondence

    + Word processing sufficient to prepare, edit, finalize legal documents and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors

    + Data entry sufficient to maintain accurate records and reports

    + Ability to:

    + Manage and address customers, clients, coworkers, and opposing counsel concerns tactfully and thoroughly

    + Create file, retrieve, and destroy electronic records according to retention data schedules

    + Knowledge of typing/keyboarding sufficient to perform skilled typing tasks with speed and accuracy, such as transcription

    Preferred Qualifications

    + Two of more years as a legal administrative assistant

    + Knowledge of:

    + Legal documents that include but are not limited to legal pleadings, briefs, appellate court notices and motions, memoranda of law, legislation, transcripts, delegation orders, correspondence, search warrants, complaints, memos, charts, service letters and affidavits of service

    + E-filing procedures in various courts

    + Transcription experience

    + Ability to coordinate with a diverse clientele in a legal setting to include staff attorneys, client agencies, court personnel, and opposing counsel

    Physical Requirements

    + Ability to move and transport such articles as files, laptop computer and resource materials weighing up to 20 pounds

    Additional Requirements

    It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

     

    + Conflict of Interest Review

    + Criminal History Check

    + Education / License Verification

    + Employment Reference / Records Check

     

    In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

    AN EQUAL OPPORTUNITY EMPLOYER

    Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

     

    Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.