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PROPERTY AND INSURANCE COORDINATOR - 55013615

Date: Jun 6, 2025

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Requisition No: 853774

Agency: Department of Transportation

Working Title: PROPERTY AND INSURANCE COORDINATOR - 55013615

Pay Plan: SES

Position Number: 55013615

Salary: $56,911.48 - $73,650.15

Posting Closing Date: 06/13/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION

JOB POSTING DESCRIPTION

850 / CHIEF FINANCIAL OFFICER

OPEN COMPETITIVE

SELECTED EXEMPT SERVICE

CONTACT PERSON: Daun Festa

CONTACT PHONE NUMBER: 407-264-3830

CONTACT EMAIL ADDRESS: [email protected]

ANTICIPATED BI-WEEKLY HIRING SALARY: $2,651.79

Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system.

Our Mission

The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities.

Our Vision

As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free.

The Work You Will Do:

Property & Insurance Coordinator - Florida’s Turnpike Enterprise/Chief Financial Officer.

This position will contribute to Florida’s Turnpike Enterprise’s mission by overseeing and safeguarding state-owned property to ensure proper tracking and accounting. This position will also coordinate and complete annual and periodic inventories, manage annual insurance valuations, and ensure compliance with state regulations to support the effective and efficient use of public assets.

The Difference You Will Make:

Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication.

How You Will Grow:

FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

Where You Will Work:

This position will be located at Florida’s Turnpike Enterprise Headquarters/Chief Financial Officer Office –

N. of I-4 on Turnpike, MP 263

Orlando, FL 32835

Annual Salary Range:

$56,911.48 - $73,650.15

Your Specific Responsibilities:

Oversee the safeguarding and accurate accounting of the Enterprise’s tangible property. Maintain the Florida's Accounting Information Resource (FLAIR) property subsystem for both Turnpike Enterprise facilities and non­Turnpike Enterprise Toll Facilities in compliance with Office of the Comptroller (OOC) procedures. This includes completing Property Management Reports (PMRs), updating the property pending file, ensuring that bar-coded decals are affixed to buildings and equipment, and surplus of property. Ensure that costs associated with any property purchased with Enterprise funds for non-Turnpike toll facilities owned by various authorities in the State are properly allocated or redistributed to such facilities.

Coordinate, perform and report annual and periodic physical inventories of property. This includes supporting and assisting cost center delegates and assigned consultant staff to ensure timely and complete inventories in compliance with OOC procedures.

Review and identify Enterprise property records maintained in the General Fixed Asset Account Group (in coordination with OOC staff) for transfer to the Turnpike Enterprise Fixed Asset Account Group when appropriate. Maintain detailed records for Enterprise buildings and equipment (acquisition, deletions, transfers, depreciation, etc.) and periodically reconcile such records to facilities maintenance policies and procedures, including the proper disposition of surplus property.

Coordinate with consultants for the annual insurance assets valuation in compliance with Department of Management Services (DMS) procedures. Prepare or assist in the preparation of the State Fire Fund and commercial policy documentation and reports. Serve as liaison between district staff, OOC and DMS to ensure that property and toll revenues are insured against loss and that loss claims are properly handled. Ensure assets are appropriately entered into Facility Inventory Reporting and Maintenance (FIRM) system and reconciled with the property subsystem.

Perform reconciliation as required between the Enterprise's FLAIR property system and the Department's general ledger to document the preparation of schedules of changes, by fund, in the several types of capital assets for the Comprehensive Annual Financial Report (CAFR). Oversee the completion of the Construction Work-in-progress schedule and annual journal entry.

Serve as backup to the Program Accountant in the processing of encumbrance requests. Processing includes obtaining work program authorization, verification of adequate funding, proper account coding and correlation and ensuring encumbrance requests are in compliance with Enterprise bond fund official statements or other supporting documentation.

Supervise Turnpike and Tolls Property Accountants, and train staff whose duties are to assist with the maintenance of the FLAIR property subsystem, annual physical inventory and surplus of property. Provide necessary information, training, conduct Quality Assurance Review (QAR) reviews, and assist with the processing of appropriate supporting documentation for cost center managers and their staff to ensure compliance with applicable property management policies and procedures, including the proper disposition of surplus property.

The Successful Candidate will have the following required Knowledge, Skills, and Abilities:

Knowledge of:

+ Current statewide accounting system, property system, Financial Management system (FM), disbursements and encumbrances

+ Surplus Property and Tangible Property Procedures

+ Basic insurance concepts

Skills in:

+ Communication (both written and verbal)

+ Word processing, spreadsheet, and presentation software

Ability to:

+ Multi-task, as well as work independently and within a team environment

+ Lead, motivate, coordinate and supervise the work of others

+ Organize, maintain, review, analyze and evaluate and interpret laws, rules, policies and /or regulations

+ Coordinate, monitor and perform in a timely, efficient, effective and professional manner within deadlines

The State’s total compensation package for employees features a highly competitive set of employee benefits including:

+ Health insurance (over 90% employer paid)

+ $25,000 life insurance policy (100% employer paid)

+ Dental, vision and supplemental insurances

+ State of Florida retirement package

+ 10 paid holidays a year

+ Generous vacation and sick leave

+ Career advancement opportunities

+ Tuition waiver for public college courses

+ A variety of training opportunities

+ Employee Assistance Program (EAP)

For additional benefit information available to State of Florida employees, visit: https://www.mybenefits.myflorida.com/

SPECIAL REQUIREMENTS: You will be required to provide your Social Security Number to conduct required verifications. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS.

THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Affirmative Action Plan, the agency is committed to ensuring affirmative action and equal employment opportunity for qualified individuals with disabilities. Upon request and as appropriate, reasonable accommodations to individuals with disabilities may be provided. Please contact the Florida Department of Transportation’s Human Resources Office at (850) 414-5300 for assistance.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Location:

ORLANDO, FL, US, 32835

Nearest Major Market:Orlando