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Working Title: Medical Secretary

Job Class: Office and Administrative Specialist, Intermediate

Agency: Human Services Dept

This posting was previously announced on 05/09/2025. If you have already applied, you do not need to reapply.

+ **Job ID** : 86139

+ **Location** : Wadena

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 06/07/2025

+ **Closing Date** : 06/16/2025

+ **Hiring Agency/Seniority Unit** : Human Services Dept / DHS Brainerd AFSCME

+ **Division/Unit** : Mental Health & Substance Abuse Treatment Services / MSHS Wadena Dir Care

+ **Work Shift/Work Hours** : Day Shift / 7:30am-4:00pm

+ **Days of Work** : Monday - Friday

+ **Travel Required** : Yes, up to 5% to transport clients according to their treatment plan

+ **Salary Range:** $20.45 - $27.12 / hourly; $42,699 - $56,626 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : MSHS Wadena

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Specialty Health System (MSHS) in Wadena is seeking a talented, mission driven, person-centered Office & Administrative Specialist, Intermediate to join our team. As an Intensive Residential Treatment Services (IRTS) facility, MSHS Wadena focuses on rehabilitative education, building interpersonal skills, and developing community engagement skills to increase each client’s independence and self-management of their illness, behavior, and emotion.

This position is responsible for performing clerical tasks that are essential to maintaining efficient program operations. This includes managing patient medical records, organizing written materials, and preparing reports using multiple procedures, including computers and other technical equipment. In addition, this position supports the operations of the facility overall through personal initiative, positive attitude, cooperation, and good work habits.

Minimum Qualifications

+ Accounting/Budgeting/Expense skills sufficient to order office supplies and manage office invoices.

+ Communication skills sufficient to effectively communicate with the team.

+ Customer service skills sufficient to provide information to clients, including phone calls and walk-in contacts in helpful and courteous manner.

+ Data entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and retrieve information from databases.

+ Possession of a valid driver’s license to transport clients according to their treatment plan as needed.

+ English language skills sufficient to communicate clearly in verbal and written communication and to write and edit a variety of documents in business English using correct spelling, grammar, and punctuation.

+ Spreadsheets skills sufficient to develop and modify basic spreadsheets, and sort and extract data.

+ Typing/keyboarding skills sufficient to take meeting minutes, complete a variety of reports, letters, and data summaries.

+ Word processing skills sufficient to develop and modify a variety of correspondence, records, and reports; perform mail merges, develop forms and charts.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.