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Fiscal Assistant

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Fiscal Assistant

Salary

$39,785.00 - $59,384.00 Annually

Location

Lackawanna County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-27048-00710

Department

Department of Human Services

Division

HS Div Spt Srvs

Opening Date

06/06/2025

Closing Date

6/20/2025 11:59 PM Eastern

Job Code

00710

Position Number

00092861

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST04

Bureau / Division Code

00211742

Bureau / Division

Bureau of Administrative Services/Division of Program Support Services

Worksite Address

CSSH - 1451 Hillside Drive

City

Clarks Summit, Pennsylvania

Zip Code

18411

Contact Name

Christie Sharma

Contact Phone

717.772.1886

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

A remarkable opportunity is on the horizon! The Pennsylvania Department of Human Services is searching for a Fiscal Assistant to be part of our team at the Clarks Summit State Hospital (CSSH). We seek an individual who is creative, energetic, and has strong attention to detail to provide timely and accurate services. You will provide fiscal management and support to efficiently and effectively meet the fiscal management and personal needs of clients. Effective collaboration and communication are essential when working within a dedicated team of accounting professionals. If you value making a positive difference in the lives of others, we invite you to apply. Your journey towards a fulfilling career begins here!

DESCRIPTION OF WORK

In this role, you will utilize the Guardian Accounting Program (GAP) to execute advanced bookkeeping tasks, which include creating and updating client accounts, and meticulously tracking receipts, disbursements, purchase orders, and interest activities for all asset and liability accounts. This ensures effective management and oversight of client accounts. Your responsibilities will involve applying Generally Accepted Accounting Principles (GAAP) to the processing and control of financial records and reports, as well as reviewing various financial documents for accuracy, quality, and adherence to established accounting standards. You will operate under the direct supervision of the Guardian Officer, and this position necessitates a solid understanding of advanced bookkeeping and accounting principles to deliver guardianship services to incapacitated clients at the Office of Mental Health and Substance Abuse Services (OMHSAS) and the Office of Developmental Programs (ODP) facilities.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00092861) .

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

+ You may have the opportunity to work from home (telework) part-time, up to 1 day per week, after successful completion of a probationary period . In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Clarks Summit.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Two years of experience performing bookkeeping or clerical accounting work;or

+ An associate degree in accounting or business administration including or supplemented by six credits in accounting;or

+ Any equivalent combination of experience and training.

+ Applicants will be considered to have met the educational requirements once they are within 3 months of graduating with a qualifying degree .

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ You must be able to perform essential job functions.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements will eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at [email protected] .

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

How much full-time experience do you possess performing bookkeeping or clerical accounting work?

+ 2 years or more

+ 1 but less than 2 years

+ Less than 1 year

+ None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

Have you completed, or are you within three months of completing, an associate's degree (or higher) in accounting or business administration that includes or is supplemented by six credits in accounting? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ Yes

+ No

04

If you are within three months of completing an associate's degree (or higher) in accounting or business administration that includes or is supplemented by six credits in accounting, on what date do you expect to graduate? If this does not apply to you, please type N/A in the text box.

05

How many semester credits of college coursework have you completed with major coursework in accounting or business administration? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 60 credits or more

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

06

Have you successfully completed six or more semester credits of college coursework in accounting? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ Yes

+ No

07

CS-INSTRUCTIONS You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

08

WORK BEHAVIOR 1 – ACCOUNTING TRANSACTIONS

Applies relevant accounting principles and practices for a variety of transactions, such as revenues, expenditures, transfers, accounts payable, accounts receivable, fixed assets, loans, and inventory in accordance with applicable accounting and reporting standards. Uses accounting records and other supporting documentation to post accounting entries to general ledger accounts. Prepares and posts adjustment transactions to correct or close accounts. Monitors, reconciles, and corrects funds, as well as processes transactions.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds. I was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

+ B. I have experience applying relevant accounting theories and practices to complete various accounting transactions. I monitored, reconciled, and corrected funds; however, someone else was responsible for evaluating and validating the posting of accounting entries to general ledger accounts.

+ C. I have successfully completed college-level coursework related to accounting or forensic accounting.

+ D. I have NO experience or coursework related to this work behavior.

09

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you claimed you have no work experience related to this work behavior, type N/A in the text box below.

+ The name of the employer(s) where you gained this experience.

+ The actual duties you performed related to performing accounting transactions.

+ Your level of responsibility.

10

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

11

WORK BEHAVIOR 2 – WRITTEN COMMUNICATION

Prepares written and financial reports that include data such as budgets, expenditures, inventory, purchase orders, and work orders. Designs, produces, and modifies worksheets to be used for accounting purposes. Prepares requests for quotations and proposals for maintenance contracts.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience preparing written or financial documents. I was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.

+ B. I have experience preparing written or financial documents. Someone else was responsible for the final written report that conveyed findings such as status of funds, appropriations, budgets, or expenditures.

+ C. I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism.

+ D. I have NO experience or coursework related to this work behavior.

12

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you claimed you have no work experience related to this work behavior, type N/A in the text box below.

+ The name of the employer(s) where you gained this experience.

+ The actual duties you performed related to preparing written documents.

+ Your level of responsibility.

13

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

14

WORK BEHAVIOR 3 – FUNDS ALLOCATION

Maintains adequate internal controls to ensure accurate records exist to support fund and inventory balances. Researches errors to determine the reason for occurrence and develops methods to prevent errors from occurring in the future. Maintains and analyzes records of revenue, costs, inventory, and adjustments to ensure recording and allocation is accurate among funds and/or cost centers. Develops or recommends the establishment of necessary controls and implements revisions in accounting methods and procedures needed to maintain controls.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience maintaining internal controls to ensure accurate records exist to support fund and inventory balances. I was responsible for recommending and implementing the establishment of necessary controls.

+ B. I have experience maintaining internal controls to ensure accurate records exist to support fund and inventory balances. I recommended the establishment of necessary controls; however, someone else was responsible for implementing my recommendations.

+ C. I have successfully completed college-level coursework related to economics or finance.

+ D. I have NO experience or coursework related to this work behavior.

15

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you claimed you have no work experience related to this work behavior, type N/A in the text box below.

+ The name of the employer(s) where you gained this experience.

+ The actual duties you performed related to allocating funds.

+ Your level of responsibility.

16

If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

17

WORK BEHAVIOR 4 – COMPLIANCE

Provides a uniform and cost-effective system of accounting and financial controls to ensure accountability of funds. Monitors agency compliance with established accounting standards. Identifies areas of risk related to the accuracy and completeness of financial statements and reports. Develops and implements procedures to eliminate unacceptable risk.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience monitoring compliance with established accounting standards to ensure accountability of funds. I was responsible for developing and implementing procedures to eliminate unacceptable risk.

+ B. I have experience monitoring compliance with established accounting standards to ensure accountability of funds. Someone else was responsible for developing and implementing procedures to eliminate unacceptable risk.

+ C. I have successfully completed college-level coursework related to auditing, data analysis, or business law.

+ D. I have NO experience or coursework related to this work behavior.

18

In the text box below, please describe your experience as it relates to the level of performance you claimed on this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you claimed you have no work experience related to this work behavior, type N/A in the text box below.

+ The name of the employer(s) where you gained this experience.

+ The actual duties you performed related to monitoring compliance.

+ Your level of responsibility.

19

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov