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Details

**Open Date** 06/09/2025

**Requisition Number** PRN42125B

**Job Title** Administrative Director

**Working Title** Administrative Director

**Job Grade** I

**FLSA Code** Executive

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

**VP Area** Academic Affairs

**Department** 00810 - Scient Comp & Imag Instit-Oper

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** $153,000 - $164,000 commensurate with experience

**Close Date** 09/09/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

SCI Summary

The University of Utah is a Carnegie Research I Institution and member of the Association of American Universities ( AAU ); the SCI Institute is a trans-college, research-focused partnering entity at the University of Utah consisting of faculty from 4 academic colleges along with students, and staff (185 current personnel). Our vision is to empower our students and scholars to impact society through transformative multidisciplinary computing research. Our mission is to bring together excellence spanning multiple domains to tackle problems of societal importance. We accomplish this through collaborative, translational research in computing. Our core strengths include imaging, simulation, visualization, data science, and scientific and high-performance computing.

Over more than two decades, the SCI Institute has established itself as an internationally recognized leader in visualization, scientific and biomedical computing, and image analysis applied to a broad range of challenging problems. For example, the SCI Institute is ranked by CSRankings (http://csrankings.org) as housing the top visualization group internationally.

Alongside its research goals is a passion to educate students and staff. The SCI Institute is proud to have supported over 400 graduate students and postdoctoral fellows and nearly 100 undergraduates to achieve an education at the cutting edge of research. SCI graduates move into faculty positions with universities internationally and also become innovators with companies such as Apple, Exxon Mobil, Nvidia, Google, Intel, Boston Scientific, Orthogrid, Philips Medical, and Medtronic. Additional information about the Institute and current faculty can be found at http://www.sci.utah.edu.

Job Summary

The University of Utah’s Scientific Computing and Imaging ( SCI ) Institute is hiring an Administrative Director to lead core operations and strategic planning in support of its mission. This position plays a central leadership role, working closely with the SCI Director to manage the Institute’s financial, administrative, and personnel systems.

The Administrative Director will oversee budget development, space planning, staff management, and administrative compliance, ensuring that all operations run efficiently and align with institutional and federal research requirements. This role requires a strong understanding of academic research environments and the ability to coordinate across departments, funding agencies, and university leadership.

Candidates should bring experience in managing complex organizations, a track record of building effective systems, and the judgment to support long-term planning in a research-driven context. This is a key leadership position for someone who can turn operational strategy into sustained institutional support for innovation.

Responsibilities

Essential Functions

+ Establishes administrative and operations performance measures such as metrics, service levels, escalation paths, etc., to ensure consistent operations and performance.

+ Identifies gaps, redundancies, bottlenecks and opportunities for efficiencies in the administrative and financial processes and systems.

+ Facilitates cooperative and collaborative community and institutional relationships.

+ Provides strategic oversight and leadership for human resources at the SCI Institute.

+ Ensures competency of staff, determines departmental training needs, develops and presents educational programs and training as needed, mentors, coaches and oversees ongoing staff performance management.

+ Coordinates with the Senior Vice President for Academic Affairs ( SVPAA ) office to ensure timely budget approval and alignment with university financial policies.

+ Directs the compilation of data used to prepare budgets, accounts, and coordinating appropriations while balancing University fund requirements.

+ Provides strategic direction for administrative and financial operations by setting short and long-term goals, estimating budgetary requirements for space and non-research equipment, and planning and implementing special operations projects and policies.

+ Forecasts capital and operating budget needs in evaluating and reporting on financial analysis, space utilization, staff performance evaluation, etc.

+ Develops strategies consistent with the University of Utah’s continuous quality improvement program.

+ Maintains effective control of the unit’s budget while ensuring that funds are used to meet the goals and mission of the university and the Institute, as defined by the SCI Director.

+ Oversees Accounting and Operations Managers and coordinates all aspects of non-technical staff management including recruitment and retention of assigned staff.

+ Oversees the analysis and determination of appropriate administrative staff mix to support Institute needs.

+ Participates in committee and other meetings to establish and coordinate administrative plans and policies.

Problem Solving

Incumbents in this position have the authority to manage assigned units and designated programs and services. Directs the planning and administration of the unit’s budget and makes spending decisions within budget guidelines. Oversees program development for the Institute in tandem with fellow Directors and ensures that policies and procedures are followed.

Comments

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead.

Minimum Qualifications

Bachelor’s degree in Business Administration, Health Care Administration, clinical field, or related area, or equivalency (one year of education can be substituted for two years of related work experience); nine years of progressively more responsible management experience; and demonstrated leadership, staff management, and effective communications skills required.

Completion of hospital provided supervisory training within one year of employment may also be required.

This position has no responsibility for providing care to patients.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

Bachelor’s degree in Business Administration or related area, or equivalency (one year of education can be substituted for two years of related work experience); nine years of progressively more responsible management experience; and demonstrated leadership, staff management, and effective communications skills required. Master’s degree in Business Administration or related Area preferred. Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.