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Assurance Administrative Assistant

Eide Bailly

1 Positions

ID: 8554

Posted On 06/06/2025

Job Overview

**Location:** Dubuque, IA

**Work Arrangement:** In-office

_A Day in the Life:_

A typical day as a Assurance Administrative Assistant might include the following:

+ Answer phones with professionalism, greet clients and direct them to the correct person.

+ Work with spreadsheets, track data in a database, time record keeping and client maintenance.

+ Assist office administrator, partners, managers and staff with all office activities, including: coordinating client meetings, scheduling appointments, and composing correspondence.

+ Review, sort and route incoming mail; distribute outgoing mail.

+ Order and stock supplies.

+ Assist with accounts receivable

+ Run office errands when necessary.

+ Coordinate catering for meetings

+ Make arrangements for travel and various meetings via conference calls, videos conference and webcasts.

+ Lead support for report processing.

+ Perform the preparation, editing, and formatting of financial statements, forecasts and general correspondence through Word processing, spreadsheet, and PDF tasks.

+ Work with accountants to ensure that all documents are properly formatted and prepared according to Firm and/or client-specific guidelines.

+ Prepare and assemble reports, company materials, and client documents as directed.

+ Conduct proofing and formatting of financial statements before they are processed.

+ Process client confirmations.

+ Assist Tax administrative support in off-season.

+ Comfortability using Microsoft Teams and share screens to communicate with your Team located in other offices.

+ Open to new challenges and assist with special projects as requested.

+ Have regular and predictable attendance.

_Who You Are:_

+ You thrive in a high-volume, fast-paced work environment.

+ You are a multi-tasking master, and there has never been a deadline you could not meet.

+ You hold yourself to the highest professional standards and maintain strict client confidentiality.

+ You love collaborating and being part of a team, but also enjoy working alone with limited supervision.

+ You embrace technology and can demonstrate you have the skills to use computer-based technology to complete different tasks.

+ You are proficient in:

+ Microsoft Excel: including the ability to create spreadsheets, perform data entry, use basic formulas, format worksheets.

+ Microsoft Word: including formatting, creating tables, headers & footers, and utilizing mail merge functions.

+ DocuSign: including creating, sending, and tracking documents for e-signature.

+ Adobe Acrobat: including creating, editing, and commenting on PDFs.

+ Microsoft Outlook and Teams.

+ You have a high school diploma and 3+ or more years of experience in administrative support.

+ Experience in public accounting administration is a plus.

+ You have strong written and verbal communication skills.

+ This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

_Must be authorized to work in the United States now or in the future without visa sponsorship._

_Making an Impact Together_

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

_Compensation_

Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

_Benefits_

Beyond base compensation, Eide Bailly provides benefits such as: generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

_Next Steps_

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on  Facebook ,  Twitter ,  Instagram ,  LinkedIn  or our  About Us  page.

For extra assistance in your job search journey, explore EB Career Resources —a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.

_Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws._

Primary Contact

305286

Nicole Ressler

Office Administrator,

563-556-1790

Phone

Phone

Phone

563-557-7842

Fax

[email protected]

Email

True

False

True

Job Details

Categories

Banking/Mortgage/Financial Services

Clerical/Office Administration

Location

Dubuque, IA

Job Type

Employee

Full/Part

Full Time

Company ID

1003

Job REQ #

8554

\# Positions

1

Start Date

20250606

End Date

20250708

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Eide Bailly

About the Company

Our journey began in 1917 with pencil and paper. By embracing change and focusing on innovative ideas, we’ve grown along with our clients to become one of the top 25 accounting firms in the nation. Accounting is about numbers, but our business is about relationships.

We’ll be there for you every step of the way, from starting a business, a career, or a new initiative. Talented, down-to-earth people work at our firm, and we're inspired to deliver outstanding expertise and care. We’re driven to help you take on the now and the next with inspired ideas, solutions and results.