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Academic Program Project Specialist (SRJ Hub)

POSITION DETAILS

The City University of New York’s Graduate School of Public Health (CUNY SPH) seeks a full-time Academic Program Specialist to support and manage a portfolio of initiatives within the Academic Affairs department, with particular focus on the Sexual and Reproductive Justice (SRJ) Hub. Reporting to the Academic Affairs Manager, the Specialist will play a key role in event planning, stakeholder coordination, administrative support, and project tracking, ensuring smooth and effective execution of projects and initiatives.

Key responsibilities include:

+ Assist in the coordination and implementation of Academic Affairs and SRJ Hub projects, ensuring timelines and deliverables are met.

+ Provide logistical and coordination support to event planning and execution (both in-person and virtual), including venue booking, vendor coordination, materials preparation, and day-of management.

+ Develop and maintain project trackers, schedules, and documentation in collaboration with the Academic Affairs Manager.

+ Organize and support meetings by scheduling, preparing agendas, taking minutes, and tracking follow-ups.

+ Oversee administrative processes including invoice and payment tracking for events and vendors.

+ Assist in monitoring budgets and resource allocations for assigned projects.

+ Maintain accurate records and databases, ensuring confidentiality and data integrity.

+ Support special projects and initiatives within the SRJ Hub including curriculum development, webinar series coordination, and other projects.

+ Perform other duties as assigned by the Academic Affairs Manager.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Preferred qualifications:

+ At least 3 years of professional experience working in a higher education environment.

+ At least 2 years of professional experience working in a project coordination capacity on issues related to public health and/or sexual and reproductive justice.

+ Demonstrated experience with project management tools such as Asana, Microsoft Project, Monday.com, or another type of tool.

+ Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).

+ Experience with Zoom and virtual event/webinar coordination.

+ Strong organizational and time management skills with attention to detail.

+ Excellent interpersonal, written, and verbal communication skills.

+ Ability to work independently and collaboratively in a dynamic environment.

CUNY TITLE OVERVIEW

Participates in the daily coordination of academic and administrative activities of a College's specialized academic program under management direction.

- Supports program development, student service delivery, outcome evaluation and instructor/student recruitment, enrollment, and retention.

- Recommends, implements and evaluates strategies to expand program offerings

- Prepares analytical and statistical reports for management

- Develops and maintains relationships with various College offices to improve student and faculty services

- Serves as resource expert regarding program policies and procedures

- Oversees office recordkeeping; manages updates of program web and print materials

- May supervise office operations and/or department budget

- Performs related duties as assigned.

Job Title Name: Academic Program Specialist

CUNY TITLE

Higher Education Assistant

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary range: $68,586-77,092

Salaries will conform to the upcoming salary schedule as applicable.

Position beyond June 30, 2026 is contingent upon available funding.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information.

Candidates should provide a resume and cover letter.

Candidates must be legally authorized to work in the United Sates on a full-time basis.

Until further notice, work will be performed in a hybrid manner with 70% on site presence.

CLOSING DATE

6/30/2025

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30461

Location

CUNY School of Public Health