• Administrative Associate V

    Texas A&M University System (Canyon, TX)


    Job Title

     

    Administrative Associate V

     

    Agency

     

    West Texas A&M University

     

    Department

     

    Dean, College Of Fine Arts & Humanities

    Proposed Minimum Salary

    $16.02 hourly

     

    Job Location

     

    Canyon, Texas

     

    Job Type

     

    Staff

    Job Description

    The A&M System strives to maintain a competitive, high-quality benefit package to support the health and wellness needs of our workforce. This includes comprehensive health and welfare insurance plans, additional health and lifestyle programs, and optional retirement savings opportunities. Eligible employees will have access to paid leave programs in addition to 13-15 paid holidays each year. For more information regarding the benefit package go to: West Texas A&M University: Human Resources Benefits (https://www.wtamu.edu/business-finance/human-resources/benefits.html)

     

    NOTICE - All posted positions are subject to budget approval.

    General Summary:

    This position is the academic advising part of the Dean's Office team and is expected to be knowledgeable of the academic rules for the college's degree programs, respond to inquiries, create degree plans, and handle all things related to graduation. Essential to be able to think critically, problem solve, and provide recommendations for process improvements and new initiatives.

    Responsibilities:

    + Degree Plans and Advising - Accesses student records and prepares and distributes official degree plans for all majors offered within FAH. (Sybil B. Harrington College of Fine Arts & Humanities).

    + Maintains confidential records for all FAH students, documenting progress toward completion of degree requirements.

    + Handles academic inquiries from faculty and students, substitutions, changes of major, and letters of intent or completion.

    + Coordinates with advisors to create degree checklists used by advisors and on the college website.

    + Maintains and updates coding of the degree audit system.

    + Responsible for working with programmers for feature requests and bug fixes for applicable software systems.

    + Graduation - Receives online applications and verifies degree completion.

    + Organizes commencement ceremonies for all undergraduate applicants in the College.

    + Orders and mails out diplomas.

    + Training-Provides periodic and ongoing training for new and existing faculty advisors.

    + This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties as assigned.

    Necessary Qualifications:

    + High School Diploma or equivalent combination of education and experience

    + Five (5) years of related experience.

    + Proficient at MS Word and Excel.

    + Understanding of database management.

    + Adept at software administration.

    + Ability to multitask and work cooperatively with students, faculty, staff and stakeholders; function well in a team environment; exhibit professionalism.

    + Excellent written communication, analytical, interpersonal, and organizational skills.

    + Ability to work in a busy environment.

    + Ability to work with sensitive information and maintain confidentiality.

    + Ability to work independently once given a project.

    Preferred Qualifications:

    + Bachelor’s degree

    + Seven (7) years of related experience.

    + Experience using Colleague system and Informer reporting software

    + Knowledge of and experience with student retention initiatives

    Applicant Instructions:

    Please include the following with your application:

    + Cover letter

    + Resume

    + Three references

     

    Please attach all documents in the attachment box at the bottom of the “My Experience” page before continuing through the application. Please use the “Upload” button to add each document individually. All revisions must be made prior to application submission. If you need assistance with uploading documents, please contact WTAMU Human Resources at [email protected].

     

    Texas law requires all males age 18 through 25 to be properly registered with the Selective Service System.

     

    Equal Opportunity /Veterans/Disability Employer.

     

    All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

     

    Equal Opportunity/Veterans/Disability Employer.