"Alerted.org

Manager, Security Assets & Operations

Job ID: 11913

Business Unit: Bridges and Tunnels

Regular/Temporary: Regular

Department: ISD/Security Operations

Date Posted: Jun 9, 2025

Description

JOB INFORMATION

Resume Due Date: June 23, 2025

Functional Job Title: Manager, Security Assets and Operations

Department/Division: Security Department

Work Location: Randalls Island, NY

This position is eligible for telework which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

MTA Bridges & Tunnels reserves the right to remove this posting before the application deadline.

COMPENSATION

Earnings Potential: $ 94,317 - $128,408

Hay Points: 611

Overtime Eligibility: Not eligible for paid overtime in accordance with FLSA

RESPONSIBILITIES

The Manager, Security Assets and Operations is responsible for overseeing the financial, contractual, and material resource functions of the MTA Bridges and Tunnels Security Department. This includes developing and managing the department’s annual operating and capital budgets, leading procurement planning and contract execution for equipment and services and overseeing lifecycle asset management.

This position plays a critical role in integrating security-related assets into the agency-wide Enterprise Asset Management (EAM) system, ensuring accurate tracking from procurement through decommissioning. The Manager, Security Assets and Operations maintains up-to-date records of infrastructure and equipment, supports EAM standards, and ensures asset data informs capital planning and audit readiness. The Manager, Security Assets and Operations also supervises two staff members, overseeing task assignments, monitoring performance, and supporting professional growth. In addition, this role tracks capital projects and federally funded initiatives, prepares monthly and quarterly reports on expenditures, contract status, and asset conditions, and supports logistical and administrative readiness during major security deployments. The position contributes to strategic planning, interagency coordination, and ensures efficient resource allocation during critical operations.

Key Responsibilities:

Enterprise Asset Management & Lifecycle Oversight

Lead the integration of security related assets into the agency’s Enterprise Asset Management system.

Coordinate with MTA IT, Engineering, and Security Operations to ensure accurate asset tagging, tracking, and lifecycle documentation.

Maintain records of warranties, maintenance schedules, and replacement plans for physical security infrastructure, for example, access control devices, surveillance systems, vehicles, radios, etc . ).

Support the development of EAM standards and procedures related to security assets.

Ensure that asset data is consistently maintained in central systems and supports decision making, audits, and capital planning.

Asset Inventory & Equipment Oversight

Maintain and reconcile detailed records of department-owned security equipment, technology, and infrastructure.

Oversee the physical inventory process and annual audits, ensuring compliance with internal controls and EAM policies.

Develop procedures for asset receiving, deployment, reassignment, and disposal.

Work with system administrators to ensure security assets are properly categorized, monitored, and reported in agency-wide systems.

Budget Management

Develop, monitor, and manage the Security Department’s annual operating and capital budgets in coordination with executive leadership.

Track and analyze expenditures, forecast future financial needs, and provide recommendations to optimize budget performance.

Prepare and present financial reports, dashboards, and justifications for resource allocation to senior leadership.

Ensure compliance with agency budgetary policies, financial controls, and audit requirements.

Contract Oversight

Manage procurement planning, solicitation, evaluation, and execution for security-related goods and services.

Coordinate with vendors, Legal, Procurement, and Finance teams to develop and manage contracts in accordance with MTA guidelines.

Monitor contract deliverables, performance, and timelines to ensure service quality and cost-effectiveness.

Maintain a centralized repository of all security contracts and purchasing records to support audits, reporting, and strategic planning.

REQUIRED QUALIFICATIONS

Bachelor’s degree in Public Administration , Business, Finance, Project Management, or a related field.

Must have a minimum of six (6) years of progressively responsible experience in budget coordination, contract administration, procurement, or asset management.

An equivalent combination of education and experience may be considered.

Advanced knowledge of Peoplesoft, FLOGS, KRONS, and Microsoft software such as Excel, Word, PowerPoint, Access, Teams.

Familiarity with operating and capital budget development, tracking, and reporting.

Working knowledge of procurement processes, vendor contracts, and purchasing regulations, preferably in a government or quasi-government environment.

Experience managing or maintaining asset inventories and supporting Enterprise Asset Management (EAM) systems.

Proficiency in Microsoft Excel, and comfort with financial systems, reporting tools, and databases.

Strong attention to detail, organization, and recordkeeping.

Effective communication and collaboration skills; able to work with internal departments, vendors, and agency partners.

Ability to manage multiple priorities and deadlines in a structured and fast-paced environment.

Must be able to operate under strict timetables while adhering to organizational guidelines.

P REFERRED

Experience in public sector, transportation, or security-related operations is a plus.

At least one (1) year of supervisory or team lead experience is preferred.

Knowledge of MTA policies, public sector procurement, and financial regulations is highly desirable.

OTHER INFORMATION

MTA Bridges and Tunnels is governed by the Civil Service Rules and Regulations administered by the Department of Citywide Administrative Services (DCAS).

Also, pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

HOW TO APPLY

MTA employees must apply via My MTA Portal. You can submit an online application by logging into My MTA Portal, clicking the My Job Search ribbon, and selecting the “Careers” link.

Logging in through My MTA Portal will link your BSC ID number to your job application to identify you as an internal applicant.

EQUAL EMPLOYMENT OPPORTUNITY

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities. The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.