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Executive Officer 1

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Executive Officer 1

Salary

$59,363.20 - $90,376.00 Annually

Location

Ames - 50010 - Story County, IA

Job Type

Full-time

Job Number

25-03397

Agency

645 Iowa Department of Transportation

Opening Date

06/09/2025

Closing Date

6/19/2025 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Christina Williams - [email protected]

To Apply

Submit a cover letter and resume via email to Christina Williams at [email protected]

+ Description

+ Benefits

Job Description

Executive Assistant, Administrative Services Division Director

This position serves as the executive assistant to the Administrative Services Division (ASD) Director and is a member of the Division Management Team. The position reports directly to and serves at the will of the ASD Division Director. This position is employed at-will.

As anExecutive Assistant, it is essential to exhibit strong judgment in decision-making processes, excel in collaborative settings, and effectively navigate challenging circumstances. You must possess discretion, patience, and strong organizational, communication, and customer service abilities. It is essential for this individual to treat others with dignity and respect, continuously seek improvements, and have a genuine eagerness to learn. Furthermore, the candidate should actively embody and promote our core values of Safety First, People Matter, Customer Focused, Servant Leadership, and Integrity Without Exception in all actions and interactions within the role. If this describes you, keep reading.

Location : Ames Central Complex

Shift Requirements : 8:00 am – 4:30 pm in office Monday-Friday

Day-to-day responsibilities will include:

+ Oversee and coordinate the drafting of administrative rules, policies, and procedures for the division. This includes identifying policies needing updates, working with divisional staff, drafting changes, getting approvals, and ensuring process is complete.

+ Serve as the Travel System Administrator for the Department, serving as the system administrator for the DOT’s internal electronic out of state travel system. This position will coordinate Federally reimbursable travel and provide needed training to departmental travel coordinators.

+ Identify and implement improvements to administrative workflows and procedures. This role will be responsible for coordinating and implementing operational changes, updating organizational charts, and documenting changes.

+ This position will be responsible for providing administrative support to the Division Director and key staff. This includes calendar and schedule management as well as meeting and event coordination. Additionally, the position will be serve as a liaison with internal/external stakeholders and will gather input, information, and compose detailed documentation and correspondence.

+ Oversee the legislative process for the division. This will include coordination of divisional comments on legislation, coordination and submittal of legislative required reports, and maintaining tracking document for required reports.

+ Coordinate Freedom of Information Act requests for the division. This includes review of the information requested, coordination with the bureaus to retrieve the information and providing response for the requested information.

What we offer YOU:

+ Competitive pay and benefits package including health, dental, flexible spending, and life insurance

+ Insurance benefits start first of the month following 30 days of employment. 2025 health and dental insurance premiums can be found here (https://das.iowa.gov/media/4378/download?inline=.)

+ Opportunities for professional growth and development

+ Paid time off effective immediately - biweekly vacation, separate sick leave, accruals rollover on a yearly basis, and 9 paid holidays per year

+ Iowa Public Employee Retirement System (IPERS) Retirement Package with employer match

+ Optional 401A plan with employer contributions

+ Employee Discount Programs from variety of vendors (vision, cellular, fitness, recreation, season passes, travel, counseling; legal, financial)

We encourage you to view more about the State of Iowa Employee benefits and costs at the State of Iowa Employee Benefits Website (https://das.iowa.gov/human-resources/employee-and-retiree-benefits/employees) !

You have the freedom to flourish in Iowa – Apply today!

The Iowa Department of Transportation is an equal opportunity employer. If you require a reasonable accommodation in completing any screening, interviewing, pre-employment testing, or otherwise participating in the selection process, please direct your request to the Affirmative Action & Equal Employment Opportunity (AA/EEO) Officer at: [email protected]

Reasonable accommodation such as: interpreter, translator, written materials, modified equipment / devices, ADA access, etc. This does not include scheduling needs.

This is a non-merit position with the Iowa Department of Transportation . Candidates must follow the instructions in the "To Apply" section.

Positions in this class are exempt from the screening and referral requirements of the Iowa Department of Administrative Services - Human Resources Enterprise.

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

1) Graduation from an accredited four-year college or university with a degree in any field, and experience equal to three years of full-time professional-level work in program administration, program development, program operations, or management.

2) A total of seven years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience.

3) All of the following (a, b, and c):

a. One year of full-time professional-level work experience in program administration, program development, program operations, or management; and

b. A total of four years of education and full-time experience (as described in part a), where thirty semester hours of accredited college or university course work in any field equals one year of full-time experience; and

c. A total of two years of graduate-level education and full-time experience (as described in part a), where twenty-four semester hours of accredited graduate college or university course work in a public-service-related area (e.g., public or business administration, social work, public health, law, education, engineering) equals one year of full-time experience. Graduation from the Iowa Certified Public Manager Program is also equivalent to one year of full-time experience or education.

4) Current, continuous experience in the state executive branch that includes thirty months of fulltime work as a Program Planner (any level), Management Analyst (any level), or Administrative Assistant (any level).

For additional information, please click on thislink to view the job description (https://das.iowa.gov/sites/default/files/hr/documents/class\_and\_pay/JobClassDescriptions/ExecutiveOfficer1-00710-80710-90710.pdf) .

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset – our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator (https://das.iowa.gov/media/3773/download?inline) .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS (https://ipers.org/members) .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here (https://iowa.attract.neogov.com/recruitment/p/benefits) to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

Employer

State of Iowa

Agency

645 Iowa Department of Transportation

Address

800 Lincoln Way

Ames, Iowa, 50010

Website

https://iowadot.gov/careers/

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