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Department:

Libraries & Historical Resources

Start Here. Grow Here. Stay Here.

Are you an experienced administrative guru with executive exposure? Our Libraries department is in need of an Administrative Specialist III. This position Independently manages varied and complex assignments and projects in support of the daily operation and strategic planning roles of the department Director, Managers, and administrative and system staff. Responsibilities include the facilitation of explicit processes and programs, as well as non-routine assignments requiring initiative and strong collaborative skills. Serves as a resource in the resolution of customer service issues. Contributes to a culture characterized by respect and commitment to excellent service.

Support the mission and vision of the county and apply today to join a community with countless opportunities for both growth and development!About the Position

In this role, you will...

Administrative Support

+ Serve as the department liaison for preparation and processing of eCars, eBars, and related BCC Agenda items to ensure all assignments and documentation are completed accurately and within deadlines.

+ Coordinate departmental HR processes: tracks vacancies, prepares personnel documentation, and monitors the completion of requests for hire, job postings, interview packets, selection, reference checks, job offers, and placements.

+ Facilitates employee recognition, service awards, and special award nominations. Expedites employee performance appraisal documentation and submittal to HR.

+ Processes “Outside Employment” forms, leave requests, and payout forms.

Liaison to Citizen Advisory Committees

+ Serve as liaison to the Library Advisory Board (LAB), Historic Preservation Board (HPB), and Historical Commission (HC): prepares eGenda packets for appointments and Annual Reports to the Board of County Commissioners; develop meeting agendas and schedules meeting advertisements; record, compose and distribute meeting notes; maintains records of member attendance and term appointment schedules.

+ Assist members in the preparation of the Annual Report to the BCC. Serve as the primary contact for the LAB and HC Community Youth Development STAR student members.

Records Retention

+ Serve as the department's liaison for all tasks related to records retention, including an annual review of records for disposal, storage, etc.

+ Maintain departmental documentation, including incident reports, memoranda, and correspondence.

Budgetary Support

+ Manage the documentation of donations received and deposit contributions per County policy.

+ Prepare correspondence to donors, maintain records of contributions, and administer the Make a Difference gift program.

+ Oversee the budget for printing department publications; coordinate the receipt and distribution of publications from local, regional, state, and federal organizations and agencies.

+ Monitor the budget for employee training and development: initiate registration, complete travel arrangements, and related reimbursement.

+ Serve as logistics lead to plan Staff Development Day event.

About the Schedule

Work Hours:

+ Full-time, 40 hours per week.

+ Monday - Friday, 8:00 a.m. - 5:00 p.m.

About You

Minimum Qualifications:

+ Associate’s Degree from an accredited college or university.

+ 4-6 years of administrative support experience with some executive exposure.

+ Year-for-year basis substitute for the college degree.

Preferred Qualifications:

+ Advanced Professional Certification is highly desirable.

Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment for five years.

About Everything Else

Starting Pay Range: $23.56/hr

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents (http://www.scgov.net/home/showpublisheddocument/66596/638617478290291353) . You will need to present the following items on your first day:

1. I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

+ If your position requires a Florida Driver’s License, this must be one of your documents. (Your Florida Driver’s License can serve as one of your documents listed in link above – List B Documents.)

2. U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)

Benefits:

+ Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more! C hoose one of three great medical plans, including one with a $0 premium option, with completed preventative visits!

+ For more information about employee benefits, please click this link or visit SCGov.net (https://www.scgov.net/government/human-resources/employee-health-and-benefits) for additional information.

+ Utilize our award-winning wellness program including free gyms at multiple Sarasota County Government locations.

+ Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)​​

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call 941-861-5353.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.