• Student Assistant OPS Events Specialist

    University of Florida (Gainesville, FL)


    Student Assistant OPS Events Specialist

     

    Work type: Student Ast, Temp Part-Time

     

    Categories: Communications/Public Relations/Marketing, Recreation/Event Services

     

    Department: 18300000 - ED-LASTINGER CENTER

    Classification Title:

    OPS Temporary/STAS

    Classification Minimum Requirements:

    + High school diploma or equivalent required.

    + Ability to lift up to 30 lbs and remain on your feet for extended periods during event days.

    + Willingness to work a flexible schedule, including early mornings, evenings, and occasional weekends.

    Job Description:

    The University of Florida Lastinger Center for Learning’s mission is to improve the quality of teaching, learning, and childcare. We research, develop, and scale equitable educational innovations for adults and children that put all learners on trajectories for lifelong success. Specifically, the Center targets kindergarten readiness, 3rd grade reading proficiency, and algebra proficiency as critical milestones in children's educational trajectory that are predictive of success in school and life. The Center works at the nexus of research, practice, and policy to develop sustainable systems that leverage educational technologies and improve the implementation of research-based practices. Housed in one of the nation's elite public research universities, the Center operates as a dynamic, entrepreneurial workplace focused on executing against UF's service mission to strengthen the human condition and improve the quality of life. The Lastinger Center is committed to attracting, hiring, and retaining top talent by valuing diversity of thought, skill, and experience. As an equal opportunity employer, we believe in fostering environments where team members feel included, valued for their differences, and empowered to do their best work.

     

    The OPS Events Specialist supports the successful execution of events hosted by the UF Lastinger Center for Learning by assisting with onsite coordination, vendor communications, and event logistics. This part-time OPS position is essential to delivering high-quality, well- organized events that serve both internal teams and external partners. The ideal candidate is professional, detail-oriented, and adaptable, with excellent customer service skills and a flexible schedule to accommodate a variety of event types and timelines.

     

    Onsite Event Support

     

    + Provide onsite assistance for events, including registration check-in, room setup, signage, attendee support, day-of vendor support, and post-event breakdown.

    + Ensure all physical spaces are event-ready, welcoming, and compliant with accessibility and safety standards.

    + Act as a point of contact for day-of coordination, assisting with last-minute needs and troubleshooting.

     

    External Vendor Coordination

     

    + Assist in coordinating logistics with external vendors, including caterers, venues, A/V technicians, and other contracted services.

    + Confirm event timelines and details with vendors ahead of time and support vendor needs during setup and breakdown.

    + Ensure all vendors follow UF and venue guidelines during event execution.

     

    Event Logistics & Preparation

     

    + Support pre-event preparation by assembling materials, name badges, signage, promotional items, and supplies.

    + Help transport and organize materials and equipment to and from event locations.

    + Assist with event tracking documentation, including packing lists and inventory logs.

     

    Communication & Reporting

     

    + Maintain clear communication with the Events Team regarding event status, needs, and follow-up items.

    + Document key observations or feedback to support post-event debriefs and future planning.

     

    Other Duties as Assigned

     

    + Provide general administrative and logistical support to the Events Team as needed, which may include assisting with data entry, supply runs,

    Expected Salary:

    $14 per hour, or commensurate with experience.

    Required Qualifications:

    + High school diploma or equivalent required; some college coursework preferred.

    + Previous experience in events, hospitality, or administrative support strongly preferred.

    + Ability to lift up to 30 lbs and remain on your feet for extended periods during event days.

    + Willingness to work a flexible schedule, including early mornings, evenings, and occasional

     

    weekends

    Preferred:

    + Strong interpersonal and verbal communication skills.

    + Professional demeanor and excellent customer service abilities.

    + Ability to multitask and remain calm under pressure.

    + Experience working with external vendors.

    + Familiarity with Microsoft Office and/or Google Workspace.

    Special Instructions to Applicants:

    In order to be considered, you must upload your cover letter and resume.

     

    Application must be submitted by 11:55 p.m. (ET) of the posting end date.

     

    Health Assessment Required:No

     

    Advertised: 03 Jun 2025 Eastern Daylight Time

     

    Applications close: 18 Jun 2025 Eastern Daylight Time