• Administrative Assistant

    ASM Global (Miami, FL)


    POSITION: Administrative Assistant

     

    DEPARTMENT: Administration

     

    REPORTS TO: General Manager

     

    FLSA STATUS: Salaried, Non-Exempt

    LEGENDS & ASM GLOBAL

    Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering end-to-end solutions – from venue development and event booking to revenue strategy and hospitality.

     

    Legends brings a 360-degree, data-driven approach across Global Partnerships, Hospitality, Merchandise, and Attractions, working with top-tier clients to deliver exceptional experiences.

     

    ASM Global, the world leader in venue management and live event production, oversees 350+ iconic venues stadiums, arenas, conventions centers and theaters.

     

    Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

    Essential Duties and Responsibilities

    + Answer and direct phone calls, greet visitors, and handle general correspondence

    + Maintain organized filing systems, both physical and digital

    + Order and manage office supplies and equipment

    + Support various departments with administrative duties as needed

    + Keep the office organized and ensure common areas are tidy and functional

    + Create parking notices and concession requests

    + Assist in obtaining required documentation from clients and vendors

    + Keep logs of required documentation for each event

    + Request and track Certificates of Insurance (COIs) from clients and vendors

    + Assist in creating new vendors, customers and projects

    + Receive, review, and enter invoices into accounting system

    + Create and submit expense reports

    + Maintain space release and City Memos

    + Perform all other administrative duties as assigned

    + Assist management with special projects and additional needs

    Qualifications

    To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Education and Experience

    + Ability to manage multiple projects with minimum oversight

    + Basic understanding of accounting principles and procedures

    + 1–2 years of experience in accounts payable or general accounting preferred

    + Familiarity with financial systems; experience with Microsoft Dynamics 365 (D365) is a plus

    + Strong attention to detail and accuracy in data entry

    + Excellent math skills and attention to detail

    + Associates degree

    + 2 -3 years related experience, or combination of education and experience

    Skills and Abilities

    + Bilingual in English and Spanish a plus

    + Strong communication skills

    + Detail oriented

    + Experience in all Microsoft Office Products

    + Strong interpersonal skills to deal with internal and external people on all levels

    COMPENSATION

    Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

    WORKING CONDITIONS

    Physical Demands

     

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    NOTE:

    The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

     

    Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.