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SENIOR PROGRAM ANALYST - 64082944

Date: Jun 9, 2025

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce\_operations/human\_resource\_management/for\_job\_applicants/e\_verify) .

Requisition No: 854655

Agency: Department of Health

Working Title: SENIOR PROGRAM ANALYST - 64082944

Pay Plan: Career Service

Position Number: 64082944

Salary: $58,000.00 annually

Posting Closing Date: 06/11/2025

Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)

Your Specific Responsibilities:

The Contract Manager Team Lead assists the Contracts Liaison in coordinating the monitoring and evaluation of quality improvement within the terms of the Office of Minority Health (OMH). The incumbent in this position reports to the Operations and Finance Manager. This is highly responsible, and the incumbent serves as a Contract Manager for the Office. The position is responsible for the overall coordination and implementation of the contract of each program for which the employee is responsible, including planning, monitoring, and evaluating all program components, adhering strictly to established grant and State Health Office guidelines. Provides and documents contract management services according to State of Florida guidelines. Activities include ensuring management of contracts, quality assurance, compliance reviews, financial authorization, provider training and education, and tracking and reporting pertinent data to the State Health Office providers and the public. Produces work such as reports, measures, indicators, and evaluation tools that support grant objectives and those goals and objectives outlined.

Serve as contract manager for assigned contracts resulting from the competitively and non-competitively procured projects as outlined in Sections 381.7351-381.7356 Florida Statutes, including planning, monitoring, and evaluating all program components, adhere strictly to established grant and State Health Office guidelines. Provides and documents contract management services according to State of Florida Guidelines. Prepare contracts and track outcomes. Provide contract management and perform fiscal, purchasing, statistical, and other major contract management functions.

Assist in the preparation of budgets; correspond with vendors and fiscal office to resolve discrepancies. Responsible for reporting requirements and compilation of all necessary documents for funded programs. Organizes and maintains contract files, including eligibility documents, referrals, authorizations, medical reports, complete forms, case progress notes, billing forms, and audits. Prepare reports promptly as required by the State and/or community partners. Verify and authorize invoices for payment. Ensure accuracy and completeness of tracking and follow-up of all program components. Responsible for conducting, via desk review or on-site, administrative monitoring of all assigned contracts to ensure compliance with state and federal law pertaining to corporations, public records, E-Verify, Equal Employment Opportunity, Pro-Child Indoor Act of 1994, Record Retention, Insurance, Health Insurance Portability Accountability Act, and subcontract.

Serving as Team Lead of the contract unit, the position will provide information and guidance to staff as guided by the Operations and Finance Manager. Plans, schedules, sets priorities, conducts strategic planning, and assures quality work products and services delivered through the contract unit and contract liaisons. Responsible for ongoing quality assurance of all CTG contracts by conducting periodic second reviews, programmatic desk audit reviews of all contracts, and providing technical assistance to other contract managers related to their contracts and fiscal requirements. Make recommendations as necessary to correct identified quality deficiencies and improve contract operations and service delivery. Prepare and train all contract management staff to ensure that processes are understood, efficiencies are found, and expected contract deliverables that support intervention and prevention are obtained. Develop, implement, and evaluate standards for contract management in the OMH. Assist with the RFA process, including criteria development, review team recruitment, coordination with other department programs, and grantee selection.

Serve in the following operational capacities for the Office: P-Card Approval 2, MFMP purchasing. Serve on internal workgroups and committees and perform other duties as assigned; promote and participate in process improvement activities. Travel and attend meetings and performs, attends approved in-services, training, and staff meetings. Perform other administrative duties as needed. Attend approved in-services, training, and staff meetings.

Required Knowledge, Skills, and Abilities:

+ Knowledge of methods for collecting, analyzing, and summarizing data in reports.

+ Knowledge of Excel, MS Word, PowerPoint, SharePoint, Adobe Acrobat, and Outlook at a proficient level.

+ Excellent written and verbal communication skills.

+ Ability to coordinate multiple projects simultaneously.

+ Ability to apply rules, regulations, policies, and procedures to analysis reports and daily activities.

+ Knowledge of principles and processes involved in business and organizational planning, coordination, and execution. This includes strategic planning and resource allocation.

+ Ability to provide recommendations, solve problems, document workflows, and perform other activities related to program improvement.

+ Ability to analyze program and project performance indicators for accuracy and conduct fact-finding research.

+ Ability to utilize problem-solving techniques, understand and apply relevant rules, regulations, policies, and procedures related to analysis reports and program activities, and plan, organize, and coordinate work assignments.

Qualifications:

Minimum:

+ Bachelor’s degree from an accredited college or university in a related field of study; OR high school diploma or equivalent; AND four (4) years of professional experience from one or more of the following fields: public health, public administration, or health administration is preferred.

+ Master’s degree in public health, public administration, or health administration is preferred.

+ Two years of experience managing public health or community health-related programs and providing technical assistance to local partners on project planning, budgeting, and reporting.

+ Two years of experience developing program tools and templates for program data reporting.

+ Two years of experience conducting meetings with local partners.

+ Two years of experience developing quarterly and annual program reports.

+ One year of experience implementing programs, projects, or policies.

+ One year of experience collecting, analyzing, and summarizing data in reports.

+ Proficient at an advanced level in Microsoft Outlook, Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be the Healthiest State in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

Tallahassee

The Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available:

+ State of Florida 401(a) FICA Alternative Plan (mandatory)

+ Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)

+ Workers’ Compensation (mandatory, if needed)

+ Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)

+ Deferred Compensation (voluntary)

+ Employee Assistance Program (voluntary)

+ And more!

For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .

Please be advised:

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clickinghere (http://www.dms.myflorida.com/content/download/97612/566545) . All documentation is due by the close of the vacancy announcement.

Location:

TALLAHASSEE, FL, US, 32399 TALLAHASSEE, FL, US, 32301 TALLAHASSEE, FL, US, 32302 TALLAHASSEE, FL, US, 32303 TALLAHASSEE, FL, US, 32304 TALLAHASSEE, FL, US, 32305 TALLAHASSEE, FL, US, 32308 TALLAHASSEE, FL, US, 32309 TALLAHASSEE, FL, US, 32310 TALLAHASSEE, FL, US, 32311 TALLAHASSEE, FL, US, 32312 TALLAHASSEE, FL, US, 32316 TALLAHASSEE, FL, US, 32317

Nearest Major Market:Tallahassee