"Alerted.org

Position Information

Posting Number 20113122

Position Title Administrative Assistant III

FTE 1.0

Position Type Staff

Department Nutrition Hospitality and Human Services

Position Summary Information

Job Summary/Basic Function

About This Role:

The Administrative Assistant III is responsible for managing and coordinating the daily operations of the Department of Nutrition, Hospitality & Human Services within the College of Education and Human Development. This position serves as a central resource for faculty, staff, students, and external stakeholders by ensuring effective communication, administrative efficiency, and adherence to university policies and procedures. The role supports departmental leadership through budget oversight, personnel, and academic records management, purchasing and travel coordination, and facilitating events and student engagement efforts. Through proactive problem-solving and attention to detail, this role contributes to the success of departmental operations and fosters a welcoming and professional environment.

What You’ll Do – Position Responsibilities:

+ Administrative Operations

+ Manage departmental communications, including receptionist duties, mail distribution, and directing inquiries.

+ Provide general clerical support, including managing the Department Chair’s calendar, conducting correspondence, maintaining records, and ordering supplies.

+ Oversee department student workers.

+ Budget and Financial Oversight

+ Assist with monitoring departmental expenses and maintaining budgets.

+ Manage purchasing requests, resolve purchasing issues, process monthly reports, reimburse faculty travel expenses, and maintain financial records.

+ Academic and Faculty Support

+ Assist with course schedule building and student registration issues.

+ Coordinate personnel records, faculty files, and payroll processes.

+ Process hiring documents and maintain records such as timesheets and key distribution.

+ Communication and Coordination

+ Serve as the primary contact for the department.

+ Facilitate communication among faculty, students, staff, and external partners.

+ Coordinate and participate in departmental meetings and events.

+ Student and Customer Service Support

+ Provide timely and accurate support to students, faculty, and visitors.

+ Submit facility and maintenance requests as needed

Key Competencies: (KSAs – Knowledge Skills and Abilities)

+ Strong organizational and multitasking skills with attention to detail.

+ Excellent verbal and written communication skills.

+ Ability to manage multiple tasks, maintain schedules, and keep detailed records efficiently.

+ Precision in handling administrative tasks such as data entry, document preparation, and scheduling.

+ Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, Content Management Systems, Cardinal Purch, Banner, and Chrome River.

+ Experience with office equipment including personal computers, multifunction copiers, fax machines, and network printers.

+ Ability to work independently and collaboratively.

+ Understanding of institutional policies, procedures, and regulations.

+ Commitment to maintaining the privacy and security of sensitive information.

Physical Requirements: Able to lift 25 pounds and be able to perform a variety of physical tasks including lifting, bending, stooping, squatting, stair climbing, and walking between buildings.

Job Conditions: Work is performed primarily in a standard office environment with extensive public contact and frequent interruptions.

Who We Are:

Home to more than 17,000 students, Lamar University is among the fastest growing Texas colleges and universities. LU is a member of The Texas State University System, which is the first higher education system of Texas and maintains the lowest average tuition and fees of any university system in Texas. With more than 120-degree options and a community that cares, Lamar students are always proud to be Cardinals. Lamar University strives to educate leaders, demonstrate excellence in student learning and career readiness, and pursue research with relevance.

Lamar University is committed to fostering an environment of teamwork where all students, faculty, and staff can learn, work, and become a part of our community.

Benefits:

+ Health, dental & vision insurance

+ Life insurance

+ State of Texas Retirement plans

+ Tuition covered at 100% for employees, spouses and/or eligible dependents.

+ Paid time off – vacation, sick, and holidays.

To see more information about the available benefits, please visit: Benefits – Lamar University (https://www.lamar.edu/faculty-staff/human-resources/hr-services/benefits/index.html)

Minimum Qualifications

+ High School Diploma or GED .

+ Three (3) years of administrative experience required. An associate or bachelor’s degree with at least one year of administrative experience may be substituted.

EEO Statement

Lamar University is An Equal Opportunity Employer

Veteran's Preference Statement

Lamar University is proud to provide employment preference to veteran applicants in accordance with Texas 805 Government Code, Section 657.003.

Preferred Qualifications

+ Experience in a university or academic setting.

Security Sensitive Statement

This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information.

Salary $33,330 - $43,329

Work Hours

Application Information

Posting Date 06/02/2025

Close Date 06/09/2025

Open Until Filled No

Special Instructions