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Title: ADMINISTRATIVE ASSISTANT Location: United States-Virginia-Virginia Beach Job Number: 250001R4 Summary: Provides a wide range of administrative support functions critical to the daily operations of a large activity. Supports designated senior executives and the Information Assurance (IA) Program through effective coordination, timekeeping, travel management, compliance tracking, and general office administration. Key Duties and Responsibilities: Travel Coordination: Prepares Travel Order Requests and arranges travel accommodations, including area clearances. Ensures compliance with NEXCOM Travel Procedures for both associates and contractors. Records and updates travel obligations in financial systems based on liquidations. Administrative Analysis & Support: Reviews and recommends improvements to administrative operations and policies to enhance efficiency. Serves as backup to the Chief Information Officer’s Administrative Assistant , handling scheduling, calls, and appointments for senior executives. Information Assurance (IA) Program Support: Tracks IA Workforce compliance, certifications, and continuing education requirements. Prepares compliance letters and maintains IA Workforce files to ensure they are accurate and up-to-date. Maintains System Access Authorization Request (SAAR) files for IA personnel. Procurement & Systems Use: Enters Purchase Requests in the Lawson Purchase Order System or similar platforms. Utilizes a range of automated office systems and applications to perform duties efficiently. Supervision & Work Environment: Works under general supervision, exercising discretion and sound judgment in daily tasks. Functions independently while ensuring alignment with organizational policies and timelines. Work is evaluated based on completeness, timeliness, policy adherence, and contribution to organizational goals. Security Designation: This position is designated as IT-3 Non-Sensitive in accordance with SECNAVINST M-5510.30 and will require a favorable National Agency Check and Inquiries (NACI). Qualifications: General Experience: One (1) year of experience in any capacity that provided a basic understanding of the principles of organization, management, and administration . Specialized Experience: One (1) year of progressively responsible experience that demonstrates knowledge of methods and procedures required to perform a variety of administrative support functions . This includes understanding how those functions relate to and support broader organizational operations and administrative management processes. OR Substitution of Education for Experience: Successfully completed academic study above the high school level may be substituted to meet the general experience requirement on the following basis: Six (6) months of college-level coursework = Six (6) months of general experience Security Clearance Requirement This position is designated as IT-3 Non-Sensitive in accordance with SECNAVINST M-5510.30 and will require a favorable National Agency Check and Inquiries (NACI) .