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Details

**Open Date** 06/10/2025

**Requisition Number** PRN42146B

**Job Title** Graduate Student Coord I

**Working Title** Graduate Student Coord I

**Job Grade** D

**FLSA Code** Professional

**Patient Sensitive Job Code?** No

**Standard Hours per Week** 40

**Full Time or Part Time?** Full Time

**Shift** Day

Work Schedule Summary

**VP Area** U of U Health - Academics

**Department** 00274 - College of Pharmacy

**Location** Campus

**City** Salt Lake City, UT

**Type of Recruitment** External Posting

**Pay Rate Range** 45000 - 56000

**Close Date** 09/10/2025

Priority Review Date (Note - Posting may close at any time)

Job Summary

Advises students from a variety of backgrounds in regards to their admissions applications by utilizing professional advising and guidance skills. Staffs Admissions Committee and makes data-driven recommendations to supervisor regarding recruiting initiatives.

Responsibilities

Collects and disseminates information to pre-pharmacy students, faculty and departments about changes in University policies and adjusts advising strategies as appropriate

Maintains students’ academic files to include a record of the advising activity that takes place during each visit

Plans and conducts recruitment events which includes extensive travel in and out of state.

Serves on University committees and makes recommendations that affect curriculum requirements, advising processes and program development and published materials

Coordinates data compilation, statistical reports and correspondence for incoming PharmD students to be used for internal process improvement and reporting to academic and accreditation organizations.

May plan and participate in continuing education for advising staff

May participate in hiring, cross-training, and evaluating fellow staff and/or student employees

Manage admissions processes including Graduate School application tracking and file review

Manages the COP Admissions e-mail inbox exclusively, and disseminates emails as necessary to staff and faculty

Strategically research the best recruitment opportunities to increase exposure for the PharmD program, and execute recruitment opportunities in order to increase applicant pool

Oversee and plan interview days for the PharmD program

May supervise and/or mentor the Student Affairs intern

Oversees the Student Ambassador program within Student Affairs

Front desk coverage for lunch breaks as needed

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Minimum Qualifications

Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).

Demonstrated human relations and effective communication skills

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

**Type** Benefited Staff

Special Instructions Summary

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.

All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/

Online reports may be submitted at oeo.utah.edu

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.