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Req #: 246746

Department: SCHOOL OF MEDICINE

Posting Date: 06/09/2025

Closing Info:

Closes On 06/16/2025

Salary: $7,486 - $11,228 per month

Shift: First Shift

Notes:

As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701\_a11y.pdf )

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.

Reporting to the Chief Medical Officer and Vice President of Medical Affairs (CMO/VPMA) with administrative reporting to the Executive Assistant to the CMO, the CMO Project Manager (Project Manager) plays a critical role in supporting, managing, and driving high visibility projects and initiatives across the UW Medicine enterprise.

POSITION PURPOSE

The Project Manager is responsible for planning, executing, and delivering complex, cross-functional healthcare and clinical initiatives that align with UW Medicine priorities. This position operates at the intersection of clinical strategy, healthcare operations, and executive administration and plays a key role in advancing clinical quality, physician and practitioner workforce and care model initiatives, and strategic planning initiatives related to physician and practitioners across the UW enterprise.

The Project Manager manages complex initiatives through the full project life cycle. They lead assessments of programs and services, organize project related meetings, manage project timelines and budgets, effectively prioritize projects and ensure timely completion. The Project Manager applies independent judgement when gathering, organizing, analyzing and managing data, in addition to designing project and governance structure. This position blends technical and process redesign skills, leadership, interpersonal and communication skills to meet business needs. They understand and adhere to a high level of confidentiality and professionalism and are accountable to stakeholders.

The work often involves a variety of strategic, operational, and other business issues affecting practitioners in the clinical enterprise and the UW School of Medicine in support of exceptional patient care, practitioner wellbeing, educational excellence, resource stewardship and health system alignment.

DUTIES AND RESPONSIBILITIES

Project Management (85%)

+ Develop and maintain a service-oriented relationship with project sponsor(s) and collaborators including but not limited to the UW Medicine CMO, UW Medicine Associate Chief Medical Officer(s) and medical directors, UW Medicine Chief Quality Officer, the UW Faculty Lead for Learning, Vice Dean for Research and Graduate Education, Vice Dean of Administration and Finance, Sr. Director of Strategic Initiatives and Project Management for Administration and Finance, organizational leadership including Clinical Department Chairs, Vice Chairs and representatives, and principal stakeholders and project teams

+ Lead and oversee end-to-end project management of clinical and organizational initiatives driven by the CMO office, including quality improvement and strategic planning projects specifically related to physician and practitioner workforce

+ Translate the CMO’s vision into actionable project plans with clearly defined stakeholders, goals, milestones, metrics, and deliverables

+ Ensure alignment of project objectives with institutional priorities and leadership directives

+ Facilitate executive-level meetings, develop presentations and briefing materials for internal and external audiences

+ Manage stakeholder engagement, resolve cross-entity challenges, and foster collaboration to ensure the success of initiatives

+ Act as a subject matter expert and point of contact for project sponsors, collaborators, and stakeholders

+ Develop detailed project schedules, risk mitigation plans, resource allocation, and budget estimates

+ Track and report on KPI’s, project health metrics, and compliance with clinical and regulatory standards

+ Regularly participate in and conduct audits to ensure compliance with clinical and regulatory standards

+ Oversee documentation and reporting systems to ensure transparency and accountability in project execution and life cycle

+ Lead change management and organizational transformation initiatives that affect stakeholders

+ Implement frameworks, strategies, and training opportunities that ensure successful adoption of new processes and systems

+ Manage and implement improvements to budget processes and operations, including multiple record keeping and reporting systems for all sources of funding

+ Develop and use standard tools, templates, policies, and procedures to manage projects and budgets and complete deliverables

+ Ensure thorough documentation needed so project is archived appropriately

+ Provide input, as requested, on project members' performances for inclusion in personnel evaluations

+ Maintain a project inventory and timelineOffice Support and Process Improvement (15%)

+ Support development of CMO Office maturity

+ Lead process improvement engagements internally within the CMO Office

+ Work with Supervisor to set professional goals for career development

+ Act as back-up for other team members and functions as needed

+ Actively foster inclusion in all aspects of the Project Manager role and pursue opportunities to make positive changes across UW Medicine in support of UW Medicine’s commitment to workforce wellbeing

+ Perform other duties as assigned **MINIMUM REQUIREMENTS**

+ Bachelor’s degree in project management, business or related field

+ At least 5 years of demonstrated success/results in a Project Management setting managing high visibility projects and demonstrated change management experience

+ Work experience in a role requiring interaction with senior leadership. (e.g., Director level and above)

+ Demonstrated ability to partner with leaders, employees, and teams to work toward deploying a different future state

+ Strong executive presence, including communication and presentation skills with a high degree of comfort with large and small audiences

+ Proven experience motivating high-performing individuals and creating inclusive and collaborative team environments

+ Proficiency with Microsoft Project, Excel, Visio, PowerPoint, and SharePoint

+ Proven ability to collaborate across multiple areas to achieve a common business objective

+ Commitment to valuing diversity and contributing to an inclusive working and learning environment

+ Demonstrated ability to maintain positive, ethical, and professional working relationships with individuals from a wide variety of backgrounds **DESIRED QUALIFICATIONS**

+ Experience with integrated healthcare systems **Application Process:** The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.