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Description

Introduction

Experience the HCA Healthcare difference where colleagues are trusted, valued members of our healthcare team. Grow your career with an organization committed to delivering respectful, compassionate care, and where the unique and intrinsic worth of each individual is recognized. Submit your application for the opportunity below:Administrative Specialist IIAustin Heart

Benefits

Austin Heart, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

+ Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.

+ Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.

+ Free counseling services and resources for emotional, physical and financial wellbeing

+ 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)

+ Employee Stock Purchase Plan with 10% off HCA Healthcare stock

+ Family support through fertility and family building benefits with Progyny and adoption assistance.

+ Referral services for child, elder and pet care, home and auto repair, event planning and more

+ Consumer discounts through Abenity and Consumer Discounts

+ Retirement readiness, rollover assistance services and preferred banking partnerships

+ Education assistance (tuition, student loan, certification support, dependent scholarships)

+ Colleague recognition program

+ Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)

+ Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

_Note: Eligibility for benefits may vary by location._

We are seeking an Administrative Specialist II for our team to ensure that we continue to provide all patients with high quality, efficient care. Did you get into our industry for these reasons? We are an amazing team that works hard to support each other and are seeking a phenomenal addition like you who feels patient care is as meaningful as we do. We want you to apply!

Job Summary and Qualifications

Are you the kind of professional who thrives on being the glue that keeps leadership moving forward? Do you enjoy working behind the scenes to ensure everything runs smoothly, efficiently, and on time? If so, we're looking for someone like you to support one of our VPs and their leadership team at our Austin-based home office.

At HCA Healthcare, we believe administrative excellence is the heartbeat of strong leadership. If you bring organizational savvy, a service mindset, and a passion for teamwork—we want to hear from you.

Top Priorities You’ll Own:

+ **Manage complex executive calendars** with efficiency—coordinating meetings, calls, and priorities across departments.

+ **Coordinate office logistics** and ensure day-to-day operations run smoothly and professionally.

+ **Book and manage travel and hotel accommodations** , often across multiple schedules and locations.

+ **Process mileage and expense reimbursements** accurately and in a timely manner.

Additional Key Responsibilities:

+ Act as the first point of contact for visitors and internal stakeholders.

+ Prepare reports, maintain departmental metrics, and support presentations and communications.

+ Maintain organized, confidential filing systems (digital and physical).

+ Order and track office supplies, anticipating team needs.

+ Assist with meeting planning, agendas, note-taking, and follow-ups.

+ Support the team in creating and refining office procedures.

What You Bring:

+ Associate’s or Bachelor’s degree in Business Administration (preferred).

+ 3+ years of experience supporting executives or senior leadership (healthcare experience is a plus).

+ Proven experience managing calendars, coordinating travel, and handling reimbursements.

+ High proficiency in **Microsoft Outlook, Excel, Word, and PowerPoint** .

+ Excellent communication, problem-solving, and interpersonal skills.

+ A high level of professionalism, confidentiality, and attention to detail.

**CareNow (https://www.carenow.com/)** delivers quality, convenient, **patient-centered urgent care** with unparalleled service. We are in more than **100 urgent care clinics** around the United States. We are committed to staffing our clinics with the most qualified and experienced providers. Our providers are dedicated to improving lives and leading the charge in urgent care medicine. Our physician-guided focus is centered on providing extensive resources. And we provide support to our growing CareNow® physician team. Our doctors and medical staff are trained in family practice, emergency medicine or internal medicine. We offer a wide range of primary and urgent care services for the entire family. CareNow is an affiliate of HCA Healthcare.

HCA Healthcare has been recognized as one of the World's Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

"There is so much good to do in the world and so many different ways to do it."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

If you find this opportunity compelling, we encourage you to apply for our Administrative Specialist II opening. We promptly review all applications. Highly qualified candidates will be directly contacted by a member of our team. **We are interviewing apply today!**

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.