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Space Data Coordinator

Job ID

222761

Posted

09-Jun-2025

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Workplace Strategy

Location(s)

Mountain View - California - United States of America

About the Role:

As a CBRE Space Data Coordinator, you will provide support to the Occupancy Planning team by providing data mining and analysis, meeting room support and interpretation of space metrics for a dynamic technology client's needs.

This job is part of a dynamic Space Management team which includes Occupancy Planning, Moves, Additions and Changes function and Furniture support and Inventory Control who is responsible for building space, strategic and tactical occupancy planning and design and moving services.

This is a hybrid position in Mountain View, CA

What You’ll Do:

+ Manage and review daily work orders/tickets.

+ Develop and coordinate creative meeting space solutions while understanding each business units requirements.

+ Coordinate scheduled meeting room events with various pillar teams (ie: FM, GEN, AV, etc.)

+ Data modeling of space comparisons.

+ Supports physical audits, takes photos, and maintains digital files for project content creation.

+ Ability to use calendar management platform.

+ OP data validation(MAC audits and SM projects tracker).

+ Regularly monitor relevant data such as vacancy rate and conduct in-depth analysis to continuously optimize the efficiency of space usage to improve the overall employee experience.

+ Review space requirements and provide conceptual plans and recommendations to the real estate team or stakeholders.

+ May produce presentations for internal stakeholders and client-facing steering committee meetings for review and feedback.

+ Attend client meetings, draft meeting minutes, and obtain approvals to proceed when required.

+ May participate in on-site inspections for validation and verification purposes, potentially revising occupancy metrics as needed.

+ Responsible for entering and maintaining occupancy data within the system of record.

+ Interviews clients face-to-face or virtually to collect, harmonize, and integrate projects needs, alongside addressing any functional, operational, and cultural concerns as needed.

+ Able to drive project closure and evaluation processes to ensure accurate deliverables and client satisfaction.

+ have some knowledge of standard principles with limited practical experience in applying them.

+ Lead by example and model behaviors that are consistent with CBRE RISE values.

+ Ensure all activities and processes are performed in a manner consistent with client and CBRE document processes.

+ Work within standardized procedures and practices to achieve objectives and meet deadlines.

+ Effective communication, including clear information sharing, thoughtful questioning, and comprehension confirmation, is vital for success.

What You’ll Need:

+ Bachelor's Degree preferred with up to 3 years of relevant experience. In lieu of a degree, a combination of experience and education will be considered.

+ Strong interpersonal skills with the ability to interact with executive level and internal clients.

+ Ability to use existing procedures to solve standard problems.

+ Experience with analyzing information and standard practices to make judgments.

+ In-depth knowledge of Google Suite Tools. Examples: Sheets, Slides, Docs. AutoCAD experience is a plus, but not required. Organizational skills with a strong inquisitive mindset.

+ Intermediate math skills. Ability to calculate difficult figures such as percentages, fractions, and other financial-related calculations. Ability to create pivot tables and have the ability to use formulas to combine data sets from multiple dashboards and data sources.

+ Works effectively both independently and collaboratively within a dynamic, fast-paced team setting, while maintaining clear communication.

+ Excellent written and verbal communication skills.

Why CBRE?

When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry.

Our culture is built on ourRISE (https://www.cbre.com/about-us/culture-and-history) values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive.

Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity!

Disclaimer

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Space Data Coordinator position is $80,000 annually and the maximum salary for the Space Data Coordinator position is $92,600 annually. The compensation offered to a successful candidate will depend on their skills, qualifications, and experience. Successful candidates will also be eligible for a discretionary bonus based on CBRE’s applicable benefit program. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

**Equal Employment Opportunity:** CBRE has a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [email protected] or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

CBRE GWS

CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.

Find out more (https://www.cbre.com/real-estate-services/directory/global-workplace-solutions)

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)