"Alerted.org

**Position Summary** : The Payroll Manager administers all activities related to the bi-weekly payroll for Rush Copley Medical Center and associated entities. This role will provide leadership to Department Leaders as a subject matter expert in payroll processing. Works with other team members to accomplish timely processing.

+ Supervises processing and ensures the accuracy of the biweekly payroll processing jobs and compliance with federal and state laws.

+ Assist department leaders and employees with respect to Policies and Procedures of Rush Copley Medical Center as a subject matter expert and/or resource in payroll processing.

+ Reviews bi-weekly payroll tax payments via ADP, validates quarterly and annual tax filings prepared by ADP.

+ Performs a general overview of timecards in the UKG system on a weekly basis.

+ Performs or oversees the weekly manual edit function to employee time and attendance records according to hospital wage, salary, and benefit policies.

+ Oversees bi-weekly upload of UKG timekeeping system and upload of attendance/benefits to the payroll system.

+ Reviews payroll uploads and reports for accuracy and completeness prior to check processing.

+ Validates the distribution of direct deposits and payroll checks completed by ADP.

+ Supervises the processing of check requests bi-weekly for payment of payroll deductions including wage assignments, annuities and charitable contributions.

+ Responsible for the administration of all garnishments requests via ADP.

+ Performs payroll data queries as needed or requested.

+ Adhere to the highest degree of professional standards and strict confidentiality in matters that require discretion.

+ Ad hoc and recurring monthly projects as assigned, including performing payroll account related reconciliations, assistance with testing for system upgrades and enhancements, assisting with the payroll close process, etc.

+ Assists in audits related to payroll and employee deductions.

+ Assist the Payroll Analyst with incoming phone calls and e-mail inquiries from Human Resources contacts and employees in regards to payroll issues. Act as customer service agent to resolve problems in a timely and effective manner.

+ Works with Human Resources and the Payroll Supervisor to maintain employee database information for UKG automated timekeeping and payroll systems including employee profile changes and terminations.

+ Responsible for the accurate and timely adjustments to benefit accrual plans.

+ Coordinates proper storage and destruction of files, records and reports; maintains confidentiality at all times.

+ Coordinates systems testing of upgrades or improvements as scheduled or needed.

+ Reviews and updates policies and procedures as necessary.

+ Assists with the coordination of Management Team UKG training.

+ Administers calendar year end payroll procedures.

+ Verifies annual W-2 processing with ADP.

+ Assists with month end close related to payroll including journal entries and balance sheet reconciliations.

+ Works with vendors or other team members to ensure all disputes, problems or questions are properly resolved in a timely manner.

+ Works with all managers and hospital team members to resolve payroll issues/discrepancies until complete resolution of the problem.

+ Assists human resource team members with special projects upon request.

**Position Requirements** :

+ 10+ years of payroll experience.

+ Associate’s degree preferred, accounting coursework a plus.

+ FPC or CPP certification.

+ Must be customer service-oriented with a commitment to timely and professional customer service.

+ Knowledge of Lawson Payroll or other large ERP software a plus.

+ Experience with UKG Timekeeping required.

+ Proven experience in handling highly confidential and highly sensitive information.

+ Intermediate level Excel and Word skills.

+ Excellent oral and written communication skills.

+ Must be able to work under payroll deadlines.

+ Strong attention to detail.

+ Ability to work additional hours as needed.

Rush is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status and other legally protected characteristics. If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting [email protected].