"Alerted.org

Description

We are urgently hiring for a Jr. Administrative/Personal Assistant in FTL to support the Owner of a computer software company. Hours are 8am - 5pm. A valid driver's license is required,

Our company is searching for a well-organized, reliable, and task-oriented Jr. Administrative/Personal Assistant. The Personal Assistant will report to the Senior Executive Administrator but perform tasks assigned by his/her manager and at the request of the Chief Administrative Officer/Owner and will be responsible for performing several administrative duties, including both work-related and personal for the Owner. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join an established computer software company in South Florida!

+ Assist in coordinating and tracking the progress of construction projects, ensuring timelines, key milestones, and deliverables are met.

+ Serve as a liaison between the project owner and contractors or architects to streamline communication and decision-making.

+ Manage and organize all project-related documentation, such as contracts, permits, blueprints, and invoices.

+ Schedule and attend meetings with contractors, taking detailed notes and following up on action items.

+ Research and vet potential contractors based on project requirements, experience, and budget considerations.

+ Handle contractor agreements, including reviewing and processing their scope of work documents and contracts.

+ Research, evaluate, and select vendors for supplies or services needed during construction or personal duties.

+ Obtain and compare vendor quotes to achieve the best value for products and services.

+ Handle personal errands and tasks, such as scheduling car maintenance appointments, event planning, or gift purchasing.

+ Assist with managing household needs, such as organizing maintenance services or renovations.

+ Protect confidentiality by managing sensitive personal and professional information securely.

Requirements

+ Proficient use of project management tools for managing construction timelines and tasks.

+ Strong in organizational and time-management skills, ensuring smooth operations across personal and work domains.

+ Adaptable and resourceful, with the ability to solve complex issues quickly and efficiently.

+ Excellent communication skills, both written and verbal, to interface with professionals at all levels.

+ We are looking for someone presentable, professional, reliable and punctual.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .