• Executive Assistant

    Robert Half Office Team (Baltimore, MD)


    Description

    We are looking for an experienced Executive Assistant to join a higher education liberal arts university in Baltimore, Maryland.

     

    Executive Assistant to the CFO

     

    Full-Time | On-Site | Hours: 8:30 AM – 4:30 PM (M–F) | 1 Hour Lunch | On-Site Parking Available

     

    The Executive Assistant provides high-level administrative support directly to the Chief Financial Officer (CFO) and offers backup executive support across a dynamic 10-person leadership team within Payroll, Finance, and Student Accounts. This role requires initiative, confidentiality, professionalism, and independent judgment in managing daily operations, complex scheduling, and communications on behalf of the CFO and finance-related departments.

    Key Responsibilities:

    + Act as the initial point of contact for the CFO’s Office—fielding and directing inquiries via phone, email, and in person with professionalism and care.

    + Promote a positive and professional image of the College when interacting with students, faculty, staff, and public/private officials.

    + Maintain discretion and strict confidentiality in handling sensitive financial, administrative, and personnel information.

    + Manage the CFO’s complex calendar, including coordinating internal/external meetings, conference calls, travel, and deadlines.

    + Prepare, proofread, and edit a variety of official communications, reports, presentations, and internal documents.

    + Assist in the preparation of financial presentations and reports for internal and external audiences, including Board-facing materials.

    + Coordinate logistics and prepare materials for department-wide meetings, events, and trainings.

    + Provide administrative support for the Payroll, Finance, and Student Accounts teams as needed—processing requests, tracking deadlines, assisting with data entry and reporting, and maintaining accurate records.

    + Back up senior-level administrative support for other members of the Finance leadership team, ensuring seamless day-to-day operations.

    + Organize and manage travel arrangements and related documentation (expense reports, itineraries, approvals) for the CFO and key finance personnel.

    + Facilitate special projects and college-wide initiatives as assigned, including event coordination and support for audits, reviews, and strategic planning efforts.

     

    This role is ideal for a highly organized, resourceful professional who thrives in a fast-paced, mission-driven environment and enjoys being a central hub of support for executive leadership and operations.

    Requirements

    • Proficiency in Microsoft Office Suite, including Word, Excel, and Office 365.

    • Experience with budget management, meeting minutes, working with board of trustees, directors and executive committee, monitoring, and related processes.

    • Strong organizational and managerial skills, with oversight capabilities.

    • Ability to prepare and manage expense reports effectively.

    • Familiarity with scanning and document management tools.

    • Previous experience in educational institutions or non-profit organizations is a plus.

    • Exceptional communication skills and attention to detail.

    • Proven ability to handle sensitive information with discretion.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .