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Description

We are looking for a proactive and detail-oriented Administrative Assistant to join our team in St Augustine, Florida. This contract to permanent position is integral to supporting day-to-day office operations, ensuring the organization runs smoothly and efficiently. The role involves managing client communications, handling administrative tasks, and coordinating critical schedules and deadlines. This is a remote role, but the candidate must be based in the North Florida area.

Responsibilities:

• Organize and maintain client files, tax records, and essential documentation to ensure accurate record-keeping.

• Prepare and submit property tax appeal documents to the appropriate agencies in compliance with deadlines.

• Monitor and track important deadlines, appeal statuses, and schedules using internal systems and external databases.

• Draft detailed correspondence, reports, and forms to support consultants and office staff.

• Coordinate and schedule meetings, hearings, and appointments with clients and government officials.

• Handle confidential client information with the utmost discretion and professionalism.

• Provide administrative support during peak periods, including data entry, document scanning, and file organization.

• Assist with financial tasks such as billing, invoicing, and accounts receivable management.

• Manage inbound and outbound communications, including phone calls and email correspondence.

• Perform additional administrative duties as assigned to support the team.

Requirements • High school diploma or equivalent is required; an Associate’s or Bachelor’s degree is preferred.

• Minimum of 2 years of administrative experience, ideally in a legal, real estate, or tax-related environment.

• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

• Strong organizational and time-management skills with the ability to handle multiple priorities effectively.

• Excellent written and verbal communication skills, with a detail-oriented demeanor.

• Familiarity with county property appraiser or tax collector systems is a plus.

• Experience with financial tasks such as accounts payable, accounts receivable, and QuickBooks is advantageous.

• Ability to work independently and collaboratively in a team-oriented environment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .