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Description

Position Overview:

We are currently seeking a professional and highly organized Front Desk Coordinator/Receptionist to serve as the first point of contact for our company. The ideal candidate will have experience in administrative support and customer service, demonstrating strong communication skills, attention to detail, and the ability to multi-task in a dynamic office environment.

Responsibilities:

• Sort and distribute incoming and outgoing mail to ensure timely handling.

• Maintain the postage machine, including supplies and currency balance, and coordinate service requests as needed.

• Organize call tickets and related paperwork for review by the Dispatch Manager.

• Create and distribute file folders for call tickets to appropriate billing associates.

• File purchase orders, special handling forms, and credits in open ticket files.

• Print detailed job sheets to prepare files for billing processes.

• Compile and distribute weekly departmental totals for reporting purposes.

• Process zero bill and transferred proposal files for billing operations.

• Prepare quarterly purge lists for outdated proposals, close and process them according to estimator guidelines.

• Ensure all visitors sign in and out while being escorted on the property.

Benefits:

+ PTO

+ Medical, Dental and Vision Insurance

+ 8.5 Paid Holidays

+ STD/LTD Options

+ Life Insurance

+ 401K w/ company match

Requirements

Qualifications:

+ Prior experience in a receptionist, administrative assistant, or front desk role is required.

+ Strong organizational and multitasking abilities.

+ Proficient in Microsoft Office Suite and general office equipment.

+ Excellent verbal and written communication skills.

+ High level of professionalism and reliability.

+ Ability to work both independently and collaboratively within a team.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .