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Position Information

Classification TitleTemporary Hourly

Employment CategoryTemporary

Is this an Hourly position?Yes

Work Hours/Week0-40

Overtime Eligible?Yes

Position LocationFort Collins, CO 80523

Does this position qualify for hybrid or remote work?No

Description of Work Unit

Housing and Dining Services

Please visithttps://hr.colostate.edu/prospective-employees/our-people/to learn about joining Housing & Dining Services ( HDS ) as the largest department on campus with 450 full-time staff and 1,700 hourly and student staff, and nearly 8,300 students live on campus. HDS is responsible for the management, finance, administration, and program development of all University housing facilities, including residence halls, university apartments, and Mountain Campus.

As a department, HDS works to create dynamic housing and dining experiences that enhance personal growth and global engagement. We do this through implementation of our values of customer first service, commitment to students and staff, integrity, respect and teamwork, inclusiveness and diversity, innovation and stewardship.

University Housing

University Housing works to create safe and supportive on-campus living and learning environments for approximately 6,000 CSU students. The University Housing Team fosters a residential environment that fulfills the goals and vision of the Office of University Housing mission statement: We strive to create vibrant and inclusive communities throughout students’ on campus housing experience which enhance learning, personal and social growth, and global engagement.

Working at CSU

Founded in 1870 as the Colorado Agricultural College, Colorado State University is now among the nation’s leading research universities. Fort Collins is an award-winning city located on the Front Range of the Rocky Mountains with the foothills and 14,000-foot peaks visible to residents. Easy access to hiking, skiing, rafting and other outdoor sports is a great advantage to CSU students, faculty and staff.

CSU’s Commitment to Campus offers employees a healthy work-life balance through a wide variety of programs, discounts, and special benefits. This includes Employee Study Privilege (nine free credits per year available through CSU , CSU Global, CSU Online Plus, and University of Northern Colorado), Family Tuition Scholarship Program, Discounted Veterinary Care, Wellness Membership Discounts, Volunteers in Public Schools Leave Program, Athletic Ticket Discounts, and much more! Visit www.facultyandstaff.colostate.edu to learn more about working at CSU .

CSU Land Acknowledgement

Colorado State University acknowledges, with respect, that the land we are on today is the traditional and ancestral homelands of the Arapaho, Cheyenne, and Ute Nations and peoples. This was also a site of trade, gathering, and healing for numerous other Native tribes. We recognize the Indigenous peoples as original stewards of this land and all the relatives within it. As these words of acknowledgment are spoken and heard, the ties Nations have to their traditional homelands are renewed and reaffirmed.

CSU is founded as a land-grant institution, and we accept that our mission must encompass access to education and inclusion. And, significantly, that our founding came at a dire cost to Native Americans and peoples whose land this University was built upon. This acknowledgment is the education and inclusion we must practice in recognizing our institutional history, responsibility, and commitment.

Search Contact [email protected]

Position Summary

The Administrative Assistant is part of the University Housing Business and Administrative Team, which is responsible for providing support and completion of projects disseminated by the Office Manager for the department.

Primary responsibilities include supporting the Staffing and Selection process using MS Outlook, MS Excel spreadsheets or a database to update information and track changes in staff.

May also include direct administrative/calendar support for Assistant Directors and the “Year in the Life” calendar for the department.

Responsible for organization and management of an efficient electronic filing and record keeping system.

Pulls data from various HDS -F systems, including eRezLife and Star Rez for analysis of trends, customer satisfaction or other assessments.

Position Minimum Qualifications

One year customer service or administrative experience

Preferred Qualifications

+ Three years customer service or administrative experience.

+ Proficiency utilizing MS Word, MS Excel, MS Outlook, MS Teams, MS PowerPoint, and a variety of web-based systems and computer programs to perform administrative tasks.

+ Demonstrated experience in maintaining strict confidentiality and discretion.

+ Ability to use exceptional verbal and written communication skills to prepare professional correspondence and present or explain information about the department.

+ Experience professionally interacting with a diverse set of customers which may include students, parents, community members, faculty, professional partners, and more.

+ Demonstrated customer service skills with both internal and external customers.

+ Ability to take initiative and maintain attention to detail.

+ Ability and willingness to build and maintain effective and collaborative working relationships with a multitude of constituents (campus offices, students, faculty, and various community groups)

+ Experience in a higher education environment.

+ Strong organizational skills and ability to work well under pressure with multiple and consistently changing deadlines.

+ Strong problem-solving skills.

Posting Details

Working TitleUniversity Housing Team Administrative Assistant

Posting Number202500362T

DepartmentUniversity Housing

Salary Range$15.50 - $16.50

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/02/benefits-summary-hourly.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

Close Date06/19/2025

Special Instructions to Applicants

To apply, please submit a cover letter that addresses the minimum and preferred job qualifications, a resume, and the contact information for three professional references to References will not be contacted without prior notification to applicant.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Essential Job Duties

Job Duty CategoryAdministrative Support

Duty/Responsibility

+ Administrative support

+ Calendar support

+ Room reservations

+ Customer service correspondence

+ Phone calls

+ Other support as needed

Percentage Of Time45

Job Duty CategoryData entry, analysis, and reporting

Duty/Responsibility

+ Supporting the Staffing and Selection process using MS Outlook, MS Excel spreadsheets or a database to update information and track changes in staff.

+ Pulling data from various HDS -F systems, including eRezLife and Star Rez for analysis of trends, customer satisfaction or other assessments.

Percentage Of Time35

Job Duty CategoryElectronic filing and record keeping

Duty/Responsibility

+ Organization and management of an efficient electronic filing and record keeping system.

Percentage Of Time20

References

Minimum References Required3

Maximum References Required3

Documents Needed To Apply

Required Documents

+ Cover Letter

+ Resume

Optional Documents