• Executive Assistant

    City of New York (New York, NY)


    Job Description

    About the Office:

    The New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. New York City Mayor Eric Adams is head of the executive branch of New York City's government. Previously, Mayor Adams has served the people of New York City as an NYPD officer, state senator, and Brooklyn borough president. The Adams' administration is leading the fight to serve the people of the greatest city in the world, ensuring delivery of efficient and effective services, working to make New York City's economy stronger, reducing inequality, improving public safety, and making the city more affordable that meets the needs of all New Yorkers. We value leadership, transparency, fairness, and efficiency as we actively seek diverse talents from various sectors to join our team. For current job opportunities visit our careers page.

    The Team:

    The Office of the Deputy Mayor for Communications, overseen by Deputy Mayor Fabien Levy, coordinates communications for the whole of city government, breaking down siloes between agencies and ensuring that city agencies speak with a unified message to New Yorkers.

    About the Role:

    This role will support the core components of the Deputy Mayor for Communications' office by managing the team's workflow, ensuring the operational efficiency of the office, supporting the day-to-day operations of the office, providing input on long-term strategic initiatives, and developing communications materials to advance administration priorities.

    Responsibilities include but not limited to:

    - Maintain and manage team calendar, including scheduling and confirming team appointments, providing daily updated calendar of confirmed events, meetings, press conferences, etc.

     

    - Manage and assist in the production of support materials for meetings and functions, schedule rooms, and assist with any required logistics.

     

    - Provide leverage in moving critical projects forward by assisting with information gathering, communicating with stakeholders, developing and monitoring project plans, and keeping track of responsibilities.

     

    - Create, organize, and maintain files, records, and documents.

     

    - Help Identify, recommend, and implement new processes.

     

    - Perform data entry and maintain databases as requested.

     

    - Create and submit travel and other reimbursement requests, including ordering office supplies.

     

    - Prepare written and verbal responses to phone and mail inquiries.

     

    - Oversee expenditure of petty cash funds, ensuring that expenses are recorded properly and audited.

     

    - Oversee the use and maintenance of staff vehicle(s) and prepare monthly mileage report for Payroll.

     

    - Take meeting notes.

     

    - Book travel accommodations, including flights and hotels, and submit travel items for reimbursement afterwards.

     

    - Type, proofread and format documents, including memoranda and briefings.

     

    - Provide administrative support to staff, as required.

     

    - Execute special projects that involve multiple agencies and Mayor's Offices.

     

    - Perform other related duties and tasks as needed.

    HOURS/SHIFT

    Day

    WORK LOCATION

    Manhattan, NY

    TO APPLY

    * Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration

     

    Please go to www.cityjobs/jobs/search and search for Job ID# 716398

    SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW

    APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL

    OTI participates in E-Verify

    COMMUNITY COORDINATOR - 56058

    Qualifications

    1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

    2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

    3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

     

    Additional Information

     

    The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

     

    Salary Min: $ 62,868.00

     

    Salary Max: $ 97,593.00