"Alerted.org

Working Title: Administrative Assistant

Job Class: Office & Administrative Specialist, Principal

Agency: Human Services Dept

+ **Job ID** : 86767

+ **Location** : Moose Lake

+ **Telework Eligible** : No

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 06/10/2025

+ **Closing Date** : 06/23/2025

+ **Hiring Agency/Seniority Unit** : Department of Human Services / DHS Central Office AFSCME

+ **Division/Unit** : Direct Care & Treatment / MSOP Admin Svcs / MSOP ML Admin Operations

+ **Work Shift/Work Hours** : Day Shift 7:00 a.m. - 3:30 p.m.

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Salary Range:** $23.76 - $32.06 / hourly; $49,610 - $66,941 / annually

+ **Classified Status** : Classified

+ **Bargaining Unit/Union** : 206 - Clerical/AFSCME

+ **Work Area** : MSOP ML Admin Operations

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DHS does not participate in E-Verify.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Minnesota Sex Offender Program (MSOP) is a residential, sex offense specific treatment program in a modified therapeutic community and secure setting that provides services to over 700 individuals who have been civilly committed for sexual offending. MSOP is a national leader in the industry and is committed to providing services on the leading edge of the comprehensive evaluation, treatment, and management of clients. MSOP has facilities in Moose Lake and St. Peter, MN

The Minnesota Sex Offender Program (MSOP) is seeking an individual to join our team for an exciting and rewarding opportunity as an Office and Administrative Specialist, Prin/Administrative Assistant for Moose Lake, MN location.

The Administrative Assistant performs comprehensive and confidential administrative support to the Facility Director, Facility Clinical Director, and Operations Executive Team, ensuring the office operates in an efficient, effective, and professional manner. Much of the work conducted in this position is confidential in nature, and the incumbent of this position must handle and communicate this sensitive information appropriately, as well as in accordance with policy, guidelines and the law.

Responsibilities Include:

+ Serves as the facilities first point of contact and acts as a community liaison

+ Organizes, implements, coordinates, and manages the necessary functions of the Facility Directors' office.

+ Coordinate the facility's grievances so that clients have a process to file formal complaints.

+ Complete special projects as directed by the Facility Director so data can be researched, collected, formatted and distributed.

+ Act as the Client Placement Committee Coordinator.

Minimum Qualifications

+ Customer service skills sufficient to provide information to clients, staff and outside stakeholders in a prompt concise, courteous, and professional manner

+ Written and oral communication skills sufficient to provide clear, concise, courteous, prompt, and effective service in person and via email, phone, or video conference.

+ Data entry performance skills sufficient to create and maintain database records/documents and retrieve/distribute information in databases including SharePoint.

+ Database skills sufficient to create, retrieve, and analyze information in a variety of databases.

+ English language, spelling, and grammar skills sufficient to compose, analyze, edit and independently summarize data, reports, and process responses with minimal review.

+ Typing/Keyboarding skills sufficient to compose meeting agendas, handouts, meeting notes, reports, letters, and data summaries

+ Word processing skills sufficient compose meeting agendas, handouts, meeting notes, reports, letters, and data summaries

Preferred Qualifications

+ Experience working in a secured facility.

+ Experience assisting with tracking and managing budget records.

+ Knowledge of Minnesota rules, regulations, statutes, policies and procedures and the legal requirements of data privacy as they relate to staff and clients so that appropriate action, responses and solutions to problems can be developed.

+ Ability to make critical decisions concerning public/media contact while following department policies and standards.

+ Knowledge of MSOP’s divisions and organizational structure to facilitate appropriate actions as well as to plan and coordinate department-wide activities or conduct special projects.

+ Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.

Direct Care & Treatment (DCT) healthcare facilities require employees to provide documentation that they are free from tuberculosis (TB) through a blood test prior to employment. DCT does not accept TB skin testing.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.