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For more information on everything FAU has to offer, please visit www.fau.edu/jobs.

Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking an Assistant Director, Academic Programs and Strategic Initiatives - Jupiter, FL.

The Assistant Director works with the Executive Director of Academic Operations to support graduate and undergraduate training in the life sciences across Florida Atlantic University’s northern campuses and manages strategic initiatives in partnership with research institutes on the John D. MacArthur campus in Jupiter, including the Max Planck Florida Institute for Neuroscience (MPFI).

Summary of Responsibilities:

+ Admissions Coordination: Manage the full admissions process for Jupiter-based doctoral students in the Integrative Biology (IB) and International Max Planck Research School (IMPRS) programs, including application management, onboarding, and ensuring compliance with Graduate College policies. Consult with university offices on matters related to admissions, registration, academic standing, student grievances, and degree audits. Assist the Business Manager with preparation of tuition and fee wire transfer documentation in accordance with the FAU-MPFI Memorandum of Understanding (MOU).

+ Graduate Student Advising: Provide academic advising to Jupiter-based IB and IMPRS Ph.D. students, including guidance on academic progress, course planning, registration, financial aid, student accounts, supervisory committee formation, Master’s Along the Way (MALW) requests, and degree completion audits to ensure timely degree progress. Coordinate student meetings and disseminate academic policy updates to students, faculty, and partners in collaboration with Boca-based graduate program staff.

+ Graduate Assistant Coordination: Oversee semester-based assignments of Jupiter-based Graduate Teaching Assistants (GTAs) and Graduate Research Assistants (GRAs), in collaboration with the Business Manager for Jupiter Academic Affairs and the Boca Raton campus-based Lab Coordinator.

+ Partnership Management: Collaborate closely with the MPFI’s education team on graduate student recruitment, advising, marketing, and event planning – including the IMPRS Selection Symposium, student retreats, and cross-institutional engagement.

+ Graduate Program Operations: Work in partnership with Boca Raton-based staff to support graduate recruitment efforts, grants and fellowship submission, and the implementation of enrollment-building initiatives. Liaise across departments and campuses to coordinate communication and orientation for new graduate students.

+ Workshop and Research Training Coordination: Assist with the planning and execution of advanced research technique workshops, courses, and symposia for undergraduate, graduate, postbac and postdoctoral trainees, in collaboration with MPFI and other research partners.

+ Program Coordination: Postbac & Honors Programs: Support the coordination of the Post-Baccalaureate Program in Life Sciences and the FAU-Max Planck Honors Program on the Jupiter campus.

+ Shared Instrument Scheduling & Industry Partnerships: Manage access and scheduling for shared scientific instruments supplied by Jupiter-based industry partners and used by FAU, MPFI, and UF-Scripps researchers. Assist in hosting events with industry affiliates related to equipment and research engagement.

+ Instructional Duties: Teach 1-2 courses or workshops annually, as assigned, in neuroscience, life sciences, or professional development for STEM students, including oversight of team-taught courses. Use Canvas and other instructional tools to support course registration and delivery,

+ Perform other graduate education-related duties as assigned. Including, but not limited to, developing marketing and outreach materials in collaboration with communications and public relations teams. Provide back-up support for SACS accreditation documentation, affiliate and graduate faculty credentialing, and GTA appointment processes on the Jupiter campus.

FAU Benefits and Perks

If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks ! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:

+ Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.

+ State retirement options including tax-deferred annuities and Roth 403(b) plans.

+ State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.

+ Sick Leave Pool Program.

+ Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).

+ Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)

+ Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php

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Minimum Qualifications:

Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.

Preferred Qualifications/Skills:

Ph.D. or master's degree in a relevant life sciences discipline and at least two years of professional experience in academic program management, student services, or research education coordination.

Salary:

$65,000 - $75,000 per year.

College or Department:

JC: Jupiter Enrollment Growth/Administration & Research Training

Location:

John D. MacArthur Campus - Jupiter

Work Days and Hours:

Monday - Friday, 8 a.m. - 5 p.m. Occasional evenings or weekends as needed.

Application Deadline:

2025-06-26

Special Instructions to Applicant:

APPLICATION DOCUMENTS REQUIRED:

Resume

Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED:

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED:

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS:

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.

Florida Atlantic University is where your future begins.

With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.

To learn more about the vision and mission of FAU, please visit: www.fau.edu

In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to [email protected].

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communications assistance call 7-1-1.

Clery Act Information (https://www.fau.edu/police/clery.php)

Consumer Information

Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.

Florida Statute 1010.35 - Screening Foreign Researchers

Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.

Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.