"Alerted.org

Description We are looking for a highly organized and detail-oriented Executive Assistant to provide exceptional support to senior leadership. This is a Contract position based in Boca Raton, Florida, where you will play a key role in managing schedules, coordinating meetings, and handling critical administrative tasks. The ideal candidate will bring strong communication skills and experience with various tools and software to ensure seamless operations.

Responsibilities:

• Manage and coordinate complex calendars, ensuring meetings and appointments are scheduled efficiently.

• Organize and facilitate conference calls, including preparing agendas and distributing necessary materials.

• Handle correspondence and communication on behalf of senior executives, maintaining a meticulous tone at all times.

• Assist with the preparation and submission of expense reports using Concur.

• Utilize tools like ADP, Kronos, and About Time to manage timekeeping and payroll-related tasks.

• Schedule and manage virtual meetings through Cisco Webex Meetings, ensuring smooth execution.

• Maintain and update CRM systems to track and organize critical information.

• Provide administrative support for HR and financial services as needed.

• Address ad-hoc requests and prioritize tasks in a fast-paced environment.

• Coordinate travel arrangements and logistics for senior executives. Requirements • Proven experience as an Executive Assistant or in a similar administrative role.

• Proficiency in tools such as ADP, Concur, Kronos, and CRM systems.

• Strong calendar management skills, including scheduling and prioritizing tasks.

• Excellent written and verbal communication abilities.

• Familiarity with Cisco Webex Meetings and other virtual meeting platforms.

• Ability to handle confidential information with discretion and professionalism.

• Highly organized with strong attention to detail.

• Capability to work efficiently in a dynamic and fast-paced environment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .