• Executive Assistant

    Aston Carter (Virginia Beach, VA)


    Job Title: Executive Assistant to the CEO

    Position Summary:

    The Executive Assistant to the CEO provides high-level, multifaceted administrative and strategic support to the Chief Executive Officer. This dynamic role blends executive coordination, project management, external relations, and communication responsibilities in support of the CEO’s vision and leadership initiatives. The ideal candidate is poised, proactive, detail-oriented, and mission-aligned, with a deep understanding of holistic and spiritual values.

    Key Responsibilities

    + Manage the CEO’s complex calendar, including scheduling meetings, coordinating logistics, preparing materials, and taking detailed meeting minutes.

    + Act as a liaison between the CEO and internal/external stakeholders, including the Board of Trustees, directors, staff, and members.

    + Represent the CEO in interactions with visitors, partners, and members, ensuring a welcoming, professional experience.

    + Collaborate with the marketing and public relations team on media outreach and engagement strategy; draft press releases, statements, and other communications as needed.

    + Support the coordination of podcasts, video broadcasts, and other public appearances; contribute to media planning and serve as an associate producer for CEO-led content and events.

    + Participate in the development of conference and event content, identifying and coordinating guest speakers and thought leaders.

    + Partner with the Office of Philanthropy to support donor relations and special engagement initiatives.

    + Coordinate city-wide partnerships and special projects with the City of Virginia Beach, including tourism and economic development efforts.

    + Lead and support special initiatives through the Office of the CEO, such as the Edgar Cayce Scholarship Program and Home Study Research Project.

    + Contribute to the organization’s budgeting process and financial review in collaboration with the finance team.

    + Provide administrative support to other directors and departments at the discretion of the CEO.

    + Perform other related duties and responsibilities as assigned.

    Qualifications

    Required:

    + High school diploma and completion of a business program or equivalent.

    + Minimum of 5 years of progressive administrative experience, including 2+ years supporting a CEO, Executive Director, or senior executive.

    + Strong written and verbal communication skills.

    + Proven ability to manage complex schedules and multiple projects with discretion and professionalism.

    Pay and Benefits

    The pay range for this position is $70000.00 - $75000.00/yr.

     

    medical, dental, vision, life and disability insurance, and a 403(b) retirement plan with employer contributions. They also offer additional plans like FSA, EAP, and long-term disability.

     

    Workplace Type

     

    This is a fully onsite position in Virginia Beach,VA.

     

    Application Deadline

     

    This position is anticipated to close on Jun 24, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.