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Job Title: Executive Administrator

Job Description

The Executive Assistant plays a pivotal role in providing comprehensive support to Sr. VP on the Business Development team. This position requires exceptional organizational skills and the ability to manage complex schedules, travel arrangements, and communications. The ideal candidate will serve as a primary liaison between the Business Development team and other departments, ensuring seamless coordination and communication.

Responsibilities

+ Manage complex and dynamic calendars for Business Development leaders.

+ Coordinate domestic and international travel, including preparing detailed itineraries.

+ Prepare, review, and submit expense reports via the company’s expense system, such as Concur or Expensify.

+ Draft and edit internal and external communications, presentations, and reports.

+ Act as the primary point of contact and liaison between Business Development and other departments or external partners.

+ Maintain executive contact lists, tracking systems, and documentation.

+ Monitor key deliverables, action items, and deadlines, ensuring follow-through.

+ Conduct research or compile background materials for meetings or strategy sessions.

+ Maintain confidentiality and handle sensitive business information with discretion.

Essential Skills

+ 3–5 years of experience as an Executive Assistant, preferably supporting senior leadership.

+ Strong organizational and multitasking skills with the ability to adapt quickly.

+ Proficient in Microsoft Office Suite, Google Workspace, and expense management platforms.

+ Exceptional written and verbal communication skills.

+ High level of professionalism, integrity, and discretion.

Additional Skills & Qualifications

+ Prior experience in a sales or business development environment.

+ Experience with CRM systems, such as Salesforce.

Work Environment

This role requires onsite presence five days a week, providing a dynamic and engaging work environment where you will work closely with business leaders and collaborate across various department

Pay and Benefits

The pay range for this position is $32.00 - $36.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Durham,NC.

Application Deadline

This position is anticipated to close on Jun 17, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.