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Posting Information

Posting Number2025534

Posting/Functional TitleSenior Coordinator, Student Organization Development and Administration

University Pay Plan TitleStudent Development Specialist III

LocationSan Marcos

DepartmentStudent Involvement & Engagement

Recruitment TypeOpen to All

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$4,369 - $4,833.33

Job CategoryExempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

+ Bachelor’s degree in a related field.

+ One (1) or more years post-graduate, full-time experience in Higher Education, Student Affairs, or specific area(s) described in this position description.

+ Experience developing, coordinating, and planning campus-wide programming in a higher education/university setting.

+ One (1) or more years of experience in advising student leaders and/or student organization in a higher education setting.

+ One (1) or more years of experience interpreting university policies and procedures related to college student/university programming.

+ One (1) or more years of experience supervising staff (student, graduate, and/or professional) in a higher education setting.

+ Experience with student engagement platforms, CRM systems, and other technology used to enhance communication and student organization management.

+ Proficiency in using software and technology for program management, data analysis, and communication (e.g. Microsoft Office, presentation software).

+ Proven organizational and project management skills, with the ability to manage multiple initiatives simultaneously.

+ Availability to work evenings and weekends.

Preferred Qualifications

+ Master’s or equivalent degree in Higher Education, Student Affairs, or related field.

+ Experience with development of training and development opportunities for student organizations.

+ Ability to coordinate a variety of work activities and work as part of a team.

+ Experience creating and executing on-boarding and continuous training components for student and professional staff in a university setting.

+ Experience building partnerships and collaborating across departments in a university setting.

Job Description

The Senior Coordinator for Student Organization Development and Administration in the Department of Student Involvement and Engagement (SI&E) plays a crucial role in enhancing campus-wide programming that fosters the development, education, and connectivity of student organization leaders, members, and advisors. Key responsibilities include overseeing funding allocations and purchases, supervising two coordinators and a graduate assistant, and ensuring compliance with federal and state laws as well as University policies and procedures for both the department and individual student organizations. This position reports directly to the Sr. Associate Director for Student Involvement and Engagement.

Job Duties

+ Provide advisement, direction, assessment, and tracking of 400+ student organizations and advisors.

+ Oversee the annual registration process for student organizations.

+ Develop and manage student organization formation and approval processes, coordinate new organization orientation programming, and create resources to ensure the sustainability of student organizations.

+ Lead the development, implementation, and revision of policies and procedures related to student organizations.

+ Design and implement programs and resources to support student organization activities, including leadership retreats, orientation sessions, and funding applications.

+ Review and revise the student organization handbook and other applicable resources for student organization leaders and advisors each semester.

+ Promote student involvement in student organizations and encourage engagement through various outreach efforts, marketing strategies, and social media.

+ Manage the administration of the President’s Cup program and other initiatives that promote expanded engagement of student organizations in campus activities and events.

+ Assist student organization leaders and advisors in maintaining compliance with student organization policies and procedures related to registration, state-mandated risk management training, travel, and hosting events.

+ Provide on-site supervision of designated Student Organization Development and Administration ( SODA ) events to oversee use of facilities, compliance with policies and procedures, implementation of risk management measures, hospitality for performer(s), and assistance with problem resolution.

+ Provide leadership, supervision, and professional development support for two (2) Coordinators and a graduate assistant.

+ Supervise and mentor student employees and student leaders, fostering leadership skills and promoting a positive campus culture.

+ Serve as a Bobcat Organization Hub (Anthology Engage) administrator and provide user training to students and staff.

+ Serve as a member of the departmental leadership team in making decisions, developing goals, and strategic direction for the department.

+ Develop goals and student learning outcomes for designated programs and services, and the assessment of these goals and outcomes.

+ Assist in the development and implementation of plans for managing risks and crises associated with campus events and activities.

+ Assist in maintaining, in coordination with the Operations and Assessment unit, comprehensive and up-to-date program and service webpages.

+ Support the Student Involvement and Engagement portfolio and Division of Student Success in developing greater visibility for student activities and student organizations.

+ Manage budgets for functions and programs under positional leadership and assist in the development of the overall departmental budget.

+ Seek additional funding opportunities, including sponsorships, to support campus programs.

+ Develop and lead budget management efforts for student organizations, guiding them in financial planning, fundraising strategies, and resource allocation.

+ Advise and support the Student Government in the allocation and management of student organization funding processes.

+ Participate in departmental programs and projects designed to support the mission and goals of the university, division, and department.

+ Serve as a member of the University’s Expressive Activities Team.

+ Serve on committees and task forces, as assigned.

+ Other duties as requested or required, whether or not specifically mentioned in this job description.

Additional Information to Applicants

Job Open Date06/11/2025

Job Close Date (posting closes at midnight)08/01/2025

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!

• Generous paid time off: vacation, holidays, sick days and many more!

• Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program

• Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.

• An inclusive Bobcat community: join our many social networks offered on and off-campus

• Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.

Quick Linkhttps://jobs.hr.txstate.edu/postings/51930

Applicant Document