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Working Title:

Registration Specialist - Office & Administrative Specialist Intermediate

Institution:

Southwest Minnesota State University

Classification Title:

Office & Admin Specialist Int

Bargaining Unit / Union:

206: AFSCME - Clerical and Office

City:

Marshall

FLSA:

Non Job Exempt

Full Time / Part Time:

Part time

Employment Condition:

Classified - Unlimited

Salary Range:

$20.45 - $28.79

Job Description

This position reports to the Registrar, assists the registration and records staff, and is responsible for maintaining and updating confidential student records. Data management is one of the primary responsibilities of the Registration and Records office. It includes processing data for other offices and agencies, ensuring the accuracy of data by creating and running reports, and preparing data for migration to a new student information system.

Minimum Qualifications

+ Data-entry skills sufficient to enter data into forms, spreadsheets, the student information system, and web applications

+ Word processing skills sufficient to use word processing, spreadsheets, and other software applications to create, format, edit, print, and save a variety of documents

+ Ability to maintain the confidentiality of private information according to law, rules, policies and procedures

+ Ability to interact and communicate professionally and tactfully with a variety of constituencies

+ Ability to manage multiple tasks and meet deadlines in a setting where supervision is not constant

Preferred Qualification

+ College degree or 2 years of experience in higher education

+ Two years of data entry experience

+ Ability to use Microsoft Office suite, particularly Outlook, MS Access, Excel, and Word

+ Ability to create database queries in MS Access, SQL, or other query languages

+ Knowledge of SMSU policies and procedures and FERPA regulations

+ Ability to work with people from diverse backgrounds

Work Shift (Hours / Days of work)

This is a 0.5 FTE position. The work schedule will be discussed with the hiring manager.

Telework (Yes/No)

No

About

Southwest Minnesota State University is one of seven universities in the Minnesota State system. SMSU gives highest priority to excellence in teaching and preparing students to be lifelong learners through quality undergraduate teaching/advising and close student/faculty relationships. Its mission, dating back to 1967, provides access to university-level programs in liberal arts & professional studies. The University has a special commitment to the educational needs of the people in its service region reflected through its curricula, cultural programs, diversity of staff and students, cooperative relationships with the public and private sectors, and regional institutions. The 216-acre campus encompasses 24 modern, interconnected, and accessible buildings. Marshall (pop. 13,000) is the hub of a rich agricultural area and offers a variety of cultural, recreational and educational opportunities. The position is an opportunity to be part of a vibrant, dynamic and growing institution that is searching for exceptionally talented people.

Southwest Minnesota State University complies with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act. You can find our Annual Security and Fire Safety Report online at Annual Security and Fire Safety Report (smsu.edu) . This report includes statistics for the previous three years concerning reported crimes that occurred on campus; in certain non-campus buildings or property owned or controlled by Southwest Minnesota State University. If you prefer a hard copy, please contact the Department of Public Safety at 507-537-7252.

We are committed to responding to the educational needs of our changing communities and to providing opportunities for enhancing knowledge, skills, and values in a supportive learning environment. We recognize and assert the value of inclusion as an ethical imperative and as a necessity for academic rigor, student success, and lifelong learning. Our goal is to strive for inclusive excellence in our commitment to preparing all students and employees for success.

Federal Public Service Student Loan Forgiveness Program (https://studentaid.gov/pslf/#!/pslf/launch)

**Programs, resources and benefits eligibility varies** based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

_Southwest Minnesota State University is a member of the Minnesota State system and is an equal opportunity educator and employer. SMSU is committed to equal employment opportunities for all applicants and to providing employees with a work environment free of discrimination and harassment. SMSU does not tolerate discrimination or harassment of any kind. Women, diverse populations and individuals with disabilities are encouraged to apply. Applicants must be able to lawfully accept employment in the United States. Requests for reasonable accommodation of a disability during the application and/or interview process should be made to the Affirmative Action Office, 507-537-6208. For TTY communications, contact Minnesota Relay Service at 1-800-627-3529. This vacancy notice is available in alternative format upon request._

Benefits Information:

At Minnesota State, we have a GREAT BENEFITS PACKAGE! Our generous benefits include 11 paid Holidays, Vacation Time, Sick Time, six weeks of Paid Parental Leave, low cost medical and dental insurance with low deductibles ($250 - $1500), a Pension Plan, 457(b) and 403(b) retirement plans and other retirement investment options, pre-tax medical and dental expense (with roll-over option) and dependent care accounts, employer paid life insurance, short and long term disability, as well as professional development and a tuition waiver program for employees and their dependents, etc. We promote the health and well-being of our employees and take work/life balance seriously.

Desired Start Date:

07-21-2025

Position End Date:

Open Date:

06-10-2025

Close Date:

06-25-2025

Posting Contact Name:

Bailey Johnson

Posting Contact Email:

[email protected]