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The Hilton Central School District has a vacancy for an Administrative Assistant in the Business Office. This is a 12 month, 8 hour/day position. This position requires the Civil Service title of Office Account Clerk, therefore only those candidates who are currently working in this title, or name appears on the current Civil Service eligible list, or meet minimum qualifications for Provisional Appointment* will be considered.

Desired Attributes:

Understand General Municipal Law and purchasing guidelines

Experience with BOCES is a plus

Maintains the District File on the Capital Projects, files change orders with the BOE and prepares the Request for Project data (SA-139) with the State of New York

Coordinates the District's bidding for all purchases except those in B&G and Transportation.

Follows up on purchase orders by resolving problems with vendors to expedite delivery & shipment; assists District employees regarding purchasing procedures

Vendor maintenance

Records retention

Ability to manage district credit cards

Assist with building/department budget

Job Qualifications

MINIMUM QUALIFICATIONS : Graduation from high school or possession of an equivalency diploma plus EITHER:

(A) Successful completion of twenty-four (24) semester credit hours, including six (6) semester credit hours in Accounting from a regionally accredited or New York State registered college or university*; OR, (B) One (1) year of full-time or its part-time equivalent experience in the maintenance of financial accounts and records; OR, (C) An equivalent combination of education and experience as defined by the limits of (A) and (B).

*The term provisional means that you will be required to take the next Civil Service examination for this title, and place among the top three (3) candidates on the examination list in order to be eligible for permanent appointment.

Position Start Date:07/01/2025

Application Deadline:06/25/2025

Civil Service Title: Office Account Clerk

Job Number: 25-26 AA SUPER FOR BUSINESS