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ADMINISTRATIVE ASSISTANT II/CORRECTIONAL HEALTH

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ADMINISTRATIVE ASSISTANT II/CORRECTIONAL HEALTH

Salary

$65,911.68 - $88,823.04 Annually

Location

Los Angeles County, CA

Job Type

Full time

Job Number

Y0888A-DOJ

Department

HEALTH SERVICES

Opening Date

06/11/2025

+ Description

+ Benefits

+ Questions

Position/Program Information

EXAM NUMBER

Y0888A-DOJ

TYPE OF RECRUITMENT

Open Competitive -EMERGENCY

FIRST DAY OF FILING:

Thursday, June 12, 2025 at 8:00 A.M., (PT)

This opportunity will remain open until the needs of the services are met and is subject to closure without prior notice.

Los Angeles County is under a Department of Justice Consent Decree to improve conditions and mental health care in County jails, as well as supporting justice-involved populations post-release. We are looking for qualified and passionate individuals to help us in the mission of providing a range of services both in the jail and community. If you are looking for a new career that will directly benefit the justice-involved population of LA County, this may be the opportunity for you.

The Los Angeles County Department of Health Services (DHS) is seeking qualified candidates to fill emergency Administrative Assistant II vacancies related to the DOJ Consent Decree.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment. During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Assistant II.

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES:

The Los Angeles County Department of Health Services (DHS) is the second largest municipal health system in the nation. Through its integrated system of 25 health centers and four hospitals - and expanded network of community partner clinics – DHS annually provides direct care for over 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion.

For additional information regarding DHS please visit www.dhs.lacounty.gov.

Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition, to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing.

MISSION:

To advance the health of our patients and our communities by providing extraordinary care.

DEFINITION:

Analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management, and personnel.

Essential Job Functions

+ Analyzes, evaluates, prepares, and makes recommendations on the budget of a smaller department or a major segment of the budget of a large-sized department.

+ Analyzes and makes recommendations on the siting, leasing, equipping and staffing of major facilities.

+ Analyzes and makes recommendations on complex organizational problems and work procedures having an interdivisional, interdepartmental, or limited public impact.

+ Assumes responsibility, as assigned, for performing other specialized duties related to the overall management of the department.

+ Participates in the implementation of changes resulting from studies, and writes associated procedural manuals and instructions.

Requirements

MINIMUM REQUIREMENTS:

Option I: Two (2) years of experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel.

Option II: One (1) year of experience at the level of Los Angeles County's Class of Staff Assistant I**, Administrative Assistant I***, or Senior Departmental Personnel Assistant**** analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:

Physical Class II – Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:

YouMUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

*Staff capacity is defined as work in an advisory capacity to line managers to provide program and administrative support. Work includes assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel; allocation of funds; workload and workload fluctuations; and programs and procedures for accomplishing work objectives. Work under general supervision of the line or division manager.

Acceptable classes for Staff Capacity experienceMAY include but are not limited to:

Accountant I

Accountant II

Administrative Assistant I

Administrative Assistant I, SC

Appeals Hearing Specialist

Board Specialist

Employment Services Assistant I

Financial Specialist I

Human Resources Trainee

Intermediate Board Specialist

Management Assistant

Operation Assistant

Personnel Assistant

Senior Board Specialist

Senior Departmental Personnel Assistant

Staff Assistant I

Staff Assistant, PSS

Supervising Accounting Technician

Supervisor Staff Assistant (BOS)

**Experience at the level of the Los Angeles County's Class of Staff Assistant I is defined as h as responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.

***Experience at the level of the Los Angeles County's Class of Administrative Assistant I is defined as a nalyzes and makes recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance.

****Experience at the level of the Los Angeles County's Class of Senior Departmental Personnel Assistant is defined as a ssists technical human resources staff in carrying out the personnel program of a County department.

VACANCY INFORMATION:

The current vacancies are to be filled within Correctional Health.

OUR ASSESSMENT PROCESS:

During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

ELIGIBILITY INFORMATION: Please note thatALLinformation included in the application materials is subject toVERIFICATIONat any point during the examination and hiring process, including after an appointment has been made.FALSIFICATIONof any information may result inDISQUALIFICATION.

Additional Information

APPLICATION AND FILING INFORMATION:

Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please [email protected], as well [email protected], and [email protected] your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application in a timely manner, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER:

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID, E-MAIL, AND PASSWORD:

All applicants must file their application using their own user ID and password. Using a family member's or friend's user ID and password may erase a candidate's original application record.

Anti-Racism, Diversity, and Inclusion (ARDI):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

DEPARTMENT CONTACT:

Jenny Rodriguez, Exam Analyst

[email protected]

ADA COORDINATOR PHONE:(323) 914-6365

CALIFORNIA RELAY SERVICES PHONE:(800) 735-2922

COUNTY OF LOS ANGELES

Employment Information

Any language contained in the job posting supersedes any language contained below.

This document is intended to provide general information about the recruitment process of the County of Los Angeles. Applicants with questions about a specific job posting should contact the exam analyst listed on the posting.

Equal Employment Opportunity/Non-Discrimination Statement:

The County of Los Angeles is an Equal Employment Opportunity Employer and is committed to non-discrimination in the County workforce, regardless of age (40 and over); ancestry; color; ethnicity; religious creed; protected family or medical leave status; disability; marital status; medical condition; genetic information; military and veteran status; national origin; race ; sex; gender; sexual orientation; or any other characteristic protected by State or federal law. For more information, please visit:https://employee.hr.lacounty.gov/eeo-programs/.

Testing Accommodations for Applicants:

The County of Los Angeles complies with all federal and state disability laws and makes reasonable accommodations for qualified applicants and employees with disabilities. If a reasonable accommodation is needed to participate in the job application process, please contact the testing accommodation coordinator listed on the job posting. Hearing impaired applicants with telephone teletype equipment may leave messages by calling the teletype phone number on the job posting. For more information on accommodations, please visit:https://hr.lacounty.gov/accessibility/.

Fair Chance:

The County of Los Angeles is a Fair Chance employer. Except as otherwise permissible under applicable laws, you will not be asked to provide information about conviction history unless you receive a conditional offer of employment. The County will make an individualized assessment of whether your conviction history has a direct and adverse relationship with the specific duties of the job, and will also consider potential mitigating factors, which may include, but is not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Employment Eligibility:

Final appointment is contingent upon verification of U.S. citizenship or the right to work in the United States.

Career PathFinder:

Resources to help current and prospective employees plan a career with Los Angeles County are available. To explore career paths to and from nearly all job titles, please visit our interactive Career PathFinder application athttp://career-pathfinder.hr.lacounty.gov.

Revised January 2025

For detailed information, please clickhere (http://hr.lacounty.gov/benefits/)

01

The information you provide on this supplemental questionnaire will be evaluated and used to determine your eligibility to participate in the next phase of the examination process. Please be as specific as possible and include all information as requested. Comments such as "see resume" will not be considered as a response. Please note that all information is subject to verification at any time in the examination and hiring process. Falsification of any information may result in disqualification or dismissal.

+ I understand the above information and instructions.

02

This position works directly with a correctional facility.

+ I understand and am willing to perform all necessary work duties.

03

Option I: Do you have two years of experience in a *staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedures, program, budget or personnel? *Staff capacity is defined as working in an advisory capacity to line managers to provide program and administrative support.

+ Yes

+ No

04

Describe your experience related to question #3 above question and be as specific as possible and include all information as requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. The experience you claim in this supplemental questionnaire MUST also be consistent with experience listed on your application or resume. If only the above keywords appear in your answer response and no supporting details related to the above question, credit will not be given. Additionally, please do not use "see resume and application", this is a non-response and credit will not be given. Please use the format below. EMPLOYER NAME / SECTION: PAYROLL TITLE: DATES OF EMPLOYMENT RELATED TO ABOVE EXPERIENCE: From (mm/year) – TO (mm/year) LIST OF DUTIES THAT CLEARLY DEMONSTRATE YOUR EXPERIENCE: If you do not have any experience in this area, please write "DOES NOT APPLY".

05

Option II: Do you have one year of experience at the level of Los Angeles County's Class of **Staff Assistant I, ***Administrative Assistant I, or ****Senior Departmental Personnel Assistant analyzing and making recommendations for the solution of problems of organization, administration, budget, or personnel. **In the County of Los Angeles, the level of Staff Assistant I is defined as having responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department. ***In the County of Los Angeles, the level of Administrative Assistant I is defined as analyzing and making recommendations for the solution of the less complex problems of organization, program, procedures, systems, facilities planning, budget and personnel; or analyzes and makes recommendations for the solution of more difficult problems in the same areas under close supervision and guidance. ****In the County of Los Angeles, the level of Senior Departmental Personnel Assistant is defined as assisting technical human resources staff in carrying out the personnel program of a County department.

+ Yes

+ No

06

Describe your experience related to question #5 above and be as specific as possible and include all information as requested. It is the applicant's sole responsibility to complete this questionnaire completely, correctly, and accurately. The experience you claim in this supplemental questionnaire MUST also be consistent with experience listed on your application or resume. If only the above keywords appear in your answer response and no supporting details related to the above question, credit will not be given. Additionally, please do not use "see resume and application", this is a non-response and credit will not be given. Please use the format below. EMPLOYER NAME / SECTION: PAYROLL TITLE: DATES OF EMPLOYMENT RELATED TO ABOVE EXPERIENCE: From (mm/year) – TO (mm/year) LIST OF DUTIES THAT CLEARLY DEMONSTRATE YOUR EXPERIENCE: If you do not have any experience in this area, please write "DOES NOT APPLY".

Required Question

Employer

County of Los Angeles

Address

**************

Los Angeles, California, 90010

Website

http://hr.lacounty.gov

Please verify your email addressVerify Email