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OPS Clinical Research Coordinator– UF Clinical and Translational Science Institute (CTSI)

Work type: Temp Full-Time

Categories: Grant or Research Administration, Health Care Administration/Support

Department: 29680302 - MD-CTSI-VILLAGES HEALTH CRC

Classification Title:

OPS Coordinator

Job Description:

Preparation and/or Review of Scientific Proposal

+ Assists the PI and lead coordinator(s) in reviewing protocols

+ Review of specific aims

+ Perform study feasibility assessments

+ Identify resources needed for participants

+ Collaborates with the lead coordinator(s) to prepare a categorized budget and justification.

Regulatory and IRB

+ Reviews and comprehends the protocol.

+ Collaborates with the PI and lead coordinator(s) to prepare IRB and any other regulatory submission documents as required by the protocol.

+ Prepares other study materials as requested by the PI/ lead coordinator(s). These study materials include, but are not limited to, the informed consent document

+ Ensures proper organization of study files, including but not limited to, regulatory binders, study specific source documentation and other materials by the research coordinator assigned to the investigation

+ Maintenance of templates and examples of essential documents frequently used in the preparation of a protocol i.e. informed consent, telephone script

+ Performs quality assurance ensuring proper maintenance of regulatory binder, protected health information and study documents

+ Coordinates internal audits as deemed appropriate

Conduct of Research

+ Supports clinical conduct of research and perform these duties as needed.

+ Reviews and develops a familiarity with the protocol, e.g., study proceedings and timelines, inclusion and exclusion criteria, confidentiality, privacy protections.

+ Communication of study requirements to all individuals involved in the study. Provides appropriate training and tools for study team members. Documents date of training and signatures of study personnel trained on study specific training log.

+ Collects documents needed to initiate the study for submission to the sponsor (e.g., FDA Forms 1572, CVs, etc.).

+ Works with the PI/ lead coordinator(s) to develop and implement recruitment strategies in accordance with IRB requirements and approvals.

+ Conducts or participates in the informed consent process including interactions with the IRB, discussions with research participants, including answering any questions related to the protocol. Obtains appropriate signatures and dates on forms in appropriate places. Assures that amended consent forms are appropriately implemented and signed.

+ Screens subjects for eligibility using protocol specific inclusion and exclusion criteria, documenting each potential participant’s eligibility or exclusion.

+ Coordinates participant tests and procedures.

+ Collects data as required by the protocol. Assures timely completion of Case Report Forms.

+ Maintains study timelines.

+ Maintains adequate inventory of study supplies including Investigational Drug/Device Accountability.

+ Completes study documentation and maintains study files in accordance with sponsor requirements and University policies and procedures including, but not limited to, consent forms, source documentation, narrative notes if applicable, case report forms, and investigational material accountability forms, etc.

+ Retains all study records in accordance with sponsor requirements and University policies and procedures.

+ Maintains effective and ongoing communication with research participants, lead coordinator(s) and PI during the course of the study.

+ Assists PI/ lead coordinator(s) in preparation and submission of any modifications to the scientific protocol in accordance with Federal regulations and University and sponsoring agency policies and procedures.

+ Works with the PI/lead coordinator(s) to manage the day-to-day activities of the study including problem solving, communication and protocol management.

Reporting

+ Assists Principal Investigator and lead coordinator(s) with scientific and compliance reporting requirements in accordance with Federal regulations and University and sponsoring agency policies and procedures.

+ Assists the lead coordinator(s) and Principal Investigator to facilitate the registration of the study at ClinicalTrials.gov and maintains current information on the site (if appropriate).

Project Closeout

+ Collaborates with the lead coordinator(s) to facilitate the submission of accurate and timely closeout documents to applicable Federal agencies, University entities, and the sponsoring agency in accordance with Federal regulations and University and sponsoring agency policies and procedures.

+ Ensures the secure storage of study documents that will be maintained according to University policy or for the contracted length of time, whichever is longer.

Expected Salary:

$24.90 - $29.69 hourly

Minimum Requirements:

Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

Preferred Qualifications:

EXPERIENCE

Working in healthcare or academic research environments

A customer-service orientation and/or experience working with older adults

Committed to participant protection and privacy

KNOWLEDGE

Familiar with regulations surrounding research participant recruitment, including human-subject protection, health studies and Institutional Review Boards

SKILLS

Clinical-trials management systems and survey tools such as Qualtrics

Proficiency in Microsoft Office Word, Outlook, PowerPoint, and data analysis software (Excel, SPSS)

Excellent written and verbal communication skills.

ABILITIES

Ability to meet tight deadlines and flexibility as expectations and deadlines shift

Ability to handle multiple projects simultaneously and communicate reasonable expectations regarding workflow, deadlines and deliverables.

Ability to plan, execute and complete work assignments independently, efficiently and accurately while working as part of a team in a fast-paced, high-profile, multidisciplinary work environment.

Ability to learn and communicate effectively regarding a variety of technical resources and complex research programs and initiatives

OTHER QUALIFICATIONS

Creativity

Attention to detail

Professionalism

Good judgment

Special Instructions to Applicants:

In order to be considered, you must upload your cover letter and resume.

This is a time limited position.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment Required:No

Advertised: 11 Jun 2025 Eastern Daylight Time

Applications close: 18 Jun 2025 Eastern Daylight Time