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9676BR

Position Title:

Administrative Coordinator

Organization:

Student Development

Job Responsibilities:

+ Manage the AVP’s calendar; coordinate all aspects of meetings, committees, area events, programs, retreats, and events as directed by the AVP. This includes the preparation and distribution of agendas, minutes, materials, etc. Arrange for travel and conference attendance.

+ Coordinate and provide support for the AVP’s initiatives, committees, and special assignments. Monitor and coordinate the flow of correspondence-related assignments within the area. Provide internal and external communication as needed. Create and maintain confidential fileshares with information related to hiring, performance evaluation, and documentation of processes, procedures, and support.

+ Research policies in support of requests and inquiries.

+ Draft reports and correspondence for AVP.

+ Assist the AVP with special projects such as recruitment and search processes.

+ Manage aspects of the onboarding process for new staff to the area.

+ Oversight of departmental computer cascade for staff, participation in space and technology initiatives, and recommendations.

+ Provide financial support to AVP including annual budget requests & year-end projections, reconciling department & procurement card statements, request payments, and preparing journal entries

+ Attend applicable training sessions. Related duties as assigned.

FLSA Category:

Non-exempt

Requisition Number:

9676BR

College/Division:

Student Affairs

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume, List of References

Employment Category:

Fulltime

Additional Details:

In compliance with NYS's Pay Transparency Act, the salary range for this position is listed above. Rochester Institute of Technology considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-475-2424 or email your request to [email protected]. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

Associates or Equivalent Experience

How To Apply:

In order to be considered for this position, you must apply for it at: http://careers.rit.edu/staff . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band (https://www.rit.edu/fa/humanresources/content/staff-wage-grade-bands) :

115H

Required Qualifications:

+ Exercise judgment and independent initiatives; handle time-sensitive matters that require concise problem-solving and a high degree of confidentiality.

+ Experience in developing and managing integrated administrative and communications activities.

+ Technological competence, computer mastery using database software, Microsoft Office Suite, and social media technologies. The ability to leverage technology to facilitate information sharing and support.

+ Proven aptitude as a communicator including superior written, oral, and presentation skills and the ability to constructively edit others' work.

+ Ability to work under tight and changing deadlines and manage multiple tasks simultaneously.

+ Proven skills in project management, organized with and a track record of having superb attention to detail.

+ Ability to work in a fast-paced, collaborative environment.

+ Maturity and judgment, self-motivated/take initiative. Flexible; adapt well to change; manage risk and uncertainty with poise.

+ Possess ethical decision-making skills, discretion, and sound judgment.

+ Ability to manage and maintain confidential and private information; uses confidential, sensitive, and/or private records and information, protects information appropriately.

+ Knowledge of Deaf culture, American Sign Language (ASL), or willingness to learn.

+ Ability to establish, build, and maintain effective working relationships based on respect, empathy and honesty with diverse groups and individuals.

Preferred Qualifications:

+ Proficiency using Microsoft Office Suite.

+ Prior experience using Oracle and Kenexa/Brassring.

+ Experience with OnBase, Client Manager, Event Management Software, Slack Enterprise, Qualtrics, Google Drives, and Campus Groups.

Department/College Description:

Student Affairs affirms the university’s mission by leading RIT in developing a thriving and inclusive learning environment that empowers students to invent and reinvent their goals and aspirations. The success of every student is our highest priority.

Shift:

Day

What do we believe at RIT?:

Rochester Institute of Technology is a diverse and collaborative community of engaged, socially conscious, and intellectually curious minds. Through creativity and innovation, and an intentional blending of technology, the arts and design, we provide exceptional individuals with a wide range of academic opportunities, including a leading research program and an internationally recognized education for deaf and hard-of-hearing students. We are dedicated to building a diverse community, one where employees feel a sense of belonging, and are valued for their contributions and the perspectives they bring.

As a member of the RIT community, you'll receive a comprehensive employee benefits package (https://www.rit.edu/humanresources/benefits) that offers multiple options and access to additional employment advantages. You can tailor your benefit elections to meet your needs (affordable medical/dental/vision benefits; paid vacation/sick time/retirement saving plan with exceptional employer match; and tuition assistance for you and your family, to name a few).

Work Location:

Hybrid — Remote/On-campus

Job Summary:

This position reports to the Associate Vice President and includes supporting the area’s programs and initiatives. It is expected to forge productive working partnerships with colleagues to enhance the area's contributions within the larger community.This position interacts with divisional and campus leadership, donors, students, faculty, staff, parents, and the community at large. This role will be a skilled communicator, familiar with all office and administrative operation methods, as well as the issues, trends, and concerns for students and institutions of higher education. The incumbent should be an independent worker and a self-starter who gets along well with others. The candidate must be an excellent writer, understand style and editing conventions, and have experience communicating via email, social media, online conferences, and other communication venues.

The successful candidate will be a committed and experienced professional with a collaborative disposition, ability to think critically and creatively, excellent interpersonal and problem-solving skills, and a service-centered orientation.

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

27