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Administrative Assistant

Job Details

Job Location

624 XENIA AVE - DAYTON, OH

Position Type

Full Time

Education Level

High School

Salary Range

$20.00 - $20.00 Hourly

Job Shift

Day

Description

Position Summary:

Person in this position will support the Regional Vice President of WestCare Ohio. Essential Job Functions include those listed below.

Essential Job Functions:

• Direct executive office communications: screen and track all calls, e-mail, and correspondence routed to/from the executive office; deliver/route messages and conduct follow-up as necessary.

• Organize and maintain executive files.

• Draft and write multiple types of executive correspondence.

• Create basic statistical spreadsheets and reports.

• Maintain calendars for the Regional Vice President.

• Coordinate meeting and event scheduling with internal and external participants.

• Ensure Regional Vice President is prepared for meetings, including scheduling and briefing materials.

• Arrange travel and accommodations.

• Track business expenses and file expense reports.

• Serve as liaison with Board members, Foundation staff, and external entities including government agencies and all stakeholders.

• Occasionally attend functions or official business on behalf of Regional Vice President.

• Handle confidential information with discretion.

• Prepare/approve correspondence and meeting minutes.

• Maintain office supplies and materials.

• Scribe and distribute facility meeting minutes.

• Participate in administrative staff meetings and other seminars as requested.

• Create and maintain automated employee data reports.

• Perform research and prepare related reports.

• Represent WestCare's mission, vision, and values in all activities.

• Complete all required orientation and training courses in a timely manner.

• Perform other duties as assigned.

Qualifications

Education:

• High School Diploma or equivalent is required.

• Bachelor's degree or equivalent

Experience and Competencies:

• Four years previous experience preferred.

• Ability to exercise judgment and discretion.

• Ability to work well in a team environment.

• Adherence to high standards of confidentiality and ethical conduct.

• Basic math skills and ability to collect data and draw conclusions.

• Strong verbal and written communication; ability to work under time constraints.

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).

• Excellent interpersonal skills.

• Organizational and detail-oriented abilities.

• Analytical problem-solving and crisis response.

• Ability to build positive relationships and work independently.

• Knowledge of HIPAA, professional ethics, consumer rights, and confidentiality.

+ Valid driver’s license and ability to obtain and maintain WestCare’s vehicle insurance is required;

Working Conditions:

+ Work is primarily performed in an office or residential treatment setting; and

+ Some outdoor activities may be required.