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Description

Executive Assistant

The Executive Assistantprovides high-level administrative support to company executives by conducting research, handling information requests, and performing highly visible and clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings or events for executives.This is not an entry-level position.

This role is a dedicated Administrative Professional resource to the Safety Operations Group. The information on this job description has been designed to indicate the general nature and level of work performed by employees in this position. It is not a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

**Job Type** : Full-Time +, Exempt

**Pay** :Competitive, Salary

Are you a real go-getter looking for an amazing opportunity with a nationwide full-service-utility contractor offering competitive wages and incredible benefits? Keep reading because this job might be for you!

Make a difference. Join us.

_In states from DE to TX, ULCS needs people with a variety of skills and capabilities to help us build smarter more resilient energy grids and futures for our customers and communities.It’s important work that communities increasingly depend on for their quality of life and we are making a difference for the customers and communities and growing as more customers discover the ULCS difference.It’s rewarding work and a career that can support you on your life’s journey. If you’d like to make a difference too, then own your career._

Benefits:

+ Company Sponsored Retirement Plan

+ Health Insurance (Medical/Dental/Vision)

+ Employee Assistance Program

+ Life, long-term/short-term disability insurance

Essential Functions & Responsibilities:

+ Maintains professionalism to provide a wide range of complex office administration and support to senior-level executives, directors, and managers.

+ Uses discretion and strict confidentiality with all company materials and proprietary information, including appointments,visitor and personnel identification, status, and location.

+ Coordinates complex scheduling and extensive calendar management, as well as content management and information flow to senior executives.

+ Manage all travel and event logistics and services, including technology and equipment needed to run the event, food, beverages, transportation, and lodging.

+ Prepares and maintains comprehensive memoranda, data, lists, and other pertinent information for outside legal counsel, agencies, clients, and preferred vendors.

+ Ensures timely payment, administration, and record-keeping of vendor invoices andcompany cardholder transactions.

+ Arranges and maintains extensive files for case management or other projects in various stages of development.

+ Performs administrative and office support, such as typing, dictation, spreadsheet creation, faxing, email, and document retention.

+ Prepares, updates, and maintains standardized correspondence such as agreements, information requests, meeting minutes, and board resolutions.

+ Accountable for shipping and receiving materials via USPS or commercial carriers.

+ Maintains employee files, including timekeeping and PTO/vacation tracking, training qualifications, and participates in the onboarding process of Safety Professionals.

Minimum Qualifications:

+ Must be 18 years of age or older.

+ Excellent communication and interpersonal skills and the ability to provide information and service to diverse internal and external contacts.

+ Strong organizational, project management and problem-solving skills with strong multi-tasking abilities.

+ Ability to work across teams with a variety of projects and constituencies.

+ Must be proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word) with the aptitude to learn new software systems.

+ Ability to build presentations.

+ Ability to work data systems.

+ Available to work mandatory overtime, as needed.

+ Willingness to travel.

+ Familiarity with OSHA standards a plus, but not required.

Education & Experience

+ 5+ years of related experience with proven experience as a Senior-Level Administrative Assistant.

+ HS diploma or GED equivalent required.

Pre-Screen

+ Upon offer, employees may be required to complete and pass a pre-employment drug screen, background, and/or MVR check.

License & Certifications:

+ Valid Driver's License preferred.

Physical Requirements:

+ **RARE** (less than 10%): stooping, kneeling, squatting, crawling, manual dexterity, climbing on/off truck, climbing, gripping, lifting 10 lbs. to 50 lbs., depth perception, lifting, carrying, pushing, pulling, climbing ladders, balancing, lifting up to 10 lbs., lifting up to 50 lbs.

+ **OCCASIONAL** (up to 33%): reaching.

+ **FREQUENT** (up to 66%): standing, walking, body-twisting, sense of touch, range of motion, hearing-speech range.

+ **CONTINUOUS** (up to 100%): sitting, speaking clearly, seeing distant, seeing, reading, color vision, climbing stairs.

Benefits

We offer a competitive range of benefits to support our employees’ health, well-being, and financial security. Medical, dental, and vision benefits are available to all eligible employees on the first day of employment. For more information on the benefits available for this role, please contact the recruiter or hiring manager.

Individuals with a disability who desire a reasonable accommodation can contact the ADA Coordinator by calling 1-833-222-3066. We partner with the Department of Homeland Security/U.S. Customs and Immigration Service to e-Verify all newly hired employees.

An Equal Opportunity Employer.

Please note:

+ _All job offers are subject to pre-employment drug screening and a background check._

+ _Unless otherwise noted, we do not sponsor employees for work authorization in the U.S. for this position._

**Notice to Agencies:** We only accept resumes from recruiters, employment agencies, or staffing services if a Service Agreement has been signed and we have requested recruitment/staffing services for the specific position. Any unsolicited resumes will become the property of the company, and no fees or compensation will be paid to the recruiter, employment agency, or staffing service.