• Administrative Coordinator, Safety Quality…

    Penn Medicine (Philadelphia, PA)


    Description

    Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

     

    Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

    Summary:

    + The Administrative Coordinator is responsible for supporting leadership goals and strategic hospital and health system programs. The incumbent will provide expertise in administrative and project coordination and communications. The Administrative Coordinator provides support to the Chief Medical Officer inclusive of their direct reports (CQO, PSO, Directors - Patient Safety, Regulatory and APP) by providing customer service, assisting in meeting or exceeding patient satisfaction, and providing advanced administrative support. Support includes but is not limited to independent project work, calendar management, demonstrated proficiency in software packages, as well as high-level support by preparing reports, presentations, handling information requests, managing confidential information and other needs as required. The incumbent must possess the ability to work with some degree of autonomy but must also interact and function as part of the PAH Administrative support team.

    Responsibilities:

    + Coordinates all calendar scheduling for supported departments as well as other members of the administrative team. Ensures all logistics are complete and confirmed. Provides background material/documentation for meetings and sends reminders of meetings to participants.

    + Partners with interdisciplinary teams to support hospital policy initiatives through active committee participation.

    + Collects and compiles data and other materials for reports, presentations, budgets, correspondence, etc.

    + collects and assembles reports and documents as required.

    + Conducts necessary research and provides administrative support for special projects, prepares data and provides follow-up.

    + Attends meetings as required, participates on committees as requested and provides necessary follow-up support to advance initiatives that support pharmacy administration.

    + Draft and edit PowerPoint presentations, scripts, talking points, leadership messages and other communications as it relates to both internal and external outreach. Ensure messages are appropriately written for targeted audiences.

    + Plans, edits and writes content for a variety of internal communication mediums, such as a staff intranet, newsletters or regular email bulletin.

    + Ensures internal communication messages are consistent across all mediums and for different departments of the organization.

    + Makes travel arrangements and prepares travel in advance and expense reports, reconciles travel documents.

    Credentials:

    + Licensed Pennsylvania Notary preferred.

    Education or Equivalent Experience:

    + H.S. Diploma/GED (Required) and 5+ years Related experience, prior experience supporting leadership all levels project coordination

    + Associate of Arts or Science in Healthcare Administration or related business field preferred.

     

    We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

     

    Live Your Life's Work

     

    We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.

    REQNUMBER: 264516