• Budget Specialist (Research)

    Childrens Hospital of The King's Daughters (Norfolk, VA)


    + GENERAL SUMMARY

    + The Budget Specialist administers sponsored research funds, monitors all expenditures and assists investigators in proper use of sponsored research funds. Reports to the Director of Research Administration.

    + ESSENTIAL DUTIES AND RESPONSIBILITIES

    + Grants Accounting Responsibilities:

    + Acts as a liaison with CHKD and study sponsors as requested by Primary Investigator (PI) to assist with budgetary aspects of sponsored study or grant submissions.

    + Works closely with PI, relevant CHKD departments and research staff to generate a grant budget for study sponsor review.

    + Prepares CHKD Impact Statement for submission to the Hospital Research Coordination review committee.

    + Manages budget negotiations between study sponsor, CHKD, and Primary Investigator.

    + Coordinates with research staff completing contract, regulatory, IRB, HRC (Hospital Research Coordination) review, training, and other tasks culminating in Site Initiation of sponsored study.

    + Sets up study tasks in OnCore (or other financial reporting software).

    + Once study is initiated or grant is awarded, reviews all study balances at least once a month to ensure there are adequate funds for study expenses, especially salary and fringe.

    + When applicable, manages amendments to study contracts and budgets when changes occur in the study.

    + Regularly reviews the balances in the internally designated accounts and ensures expenditures charged to these accounts are appropriate expenses.

    + Processes all requisition orders using study funds.

    + Reviews all invoices indicated in Oncore before the invoice is sent to funder.

    + Reviews the monthly Children’s Specialty Group (CSG) accounts regarding which CSG PIs are to receive research study salary support.

    + Departmental Financial/Budget Responsibilities:

    + Reviews all clinical trial financial reports on a monthly basis.

    + Reviews the Accounts Receivable Statistics on a monthly basis.

    + Requests all interdepartmental/ division transfers (IDTs) and cash journal entries.

    + LICENSES AND/OR CERTIFICATIONS

    + None required.

    + MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

    + Bachelor’s degree plus 3 years clinical research experience or Master’s degree with related experience preferred.

    + Experience with clinical trial budgets, clinical trial financial management, clinical trial agreements and/or clinical trial management systems (Oncore) preferred.

    + Ability to read, analyze and interpret financial reports and legal documents.

    + Ability to respond to common inquiries from physicians, regulatory agencies or members of the business community.

    + Must be able to effectively present information to leadership.

    + Demonstrates the ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.

    + WORKING CONDITIONS

    + Normal office environment with little exposure to excessive noise, dust, temperature and the like.

    + PHYSICAL REQUIREMENTS

    + Click here to view physical requirements. (https://www.chkd.org/uploadedFiles/Documents/Employees/Category%20A%20Jobs.pdf )