• Office Assistant

    Resort Group (Steamboat Springs, CO)


    Come join our team of dedicated local professionals here in Steamboat Springs, CO!

     

    This is a great opportunity for an Office Assistant at Resort Group.

     

    $23-27/hr DOE (annual equivalent $47,840-$56,160)

     

    Application Deadline June 17th or until filled

    PERKS AND MORE

    + Merchant Ski Pass Program

    + Paid Time Off

    + Comprehensive Health Plan (HSA-Compatible)

    + Dental Plan

    + Vision Plan

    + 401K Retirement plan with company match

    + Life Insurance

    + Discount Lodging Benefits

    + Discounts on Activities & Events

    + Competitive Pay

    + Professional Work Environment

    + Great Employee Parties!

     

    Summary: Assists and supports accounting divisions including running errands, mail, office administration, scanning, remote assist, data entry and light bookkeeping. This is an in-office position not available for remote work.

     

    Essential Duties and Responsibilities include the following. Duties may vary by division; other duties may be assigned.

     

    Maintains electronic filing system; downloads and files electronic records and invoices. Filing of all paid invoices, deposits, journal entries, bank statements, and annual upkeep of files.

     

    Collects, scans and distributes daily mail including Remote Assist for FTYR remote staff.

     

    Answers phone and directs inquiries to necessary staff.

     

    Runs errands daily – Drop off mail. Other errands as needed such as going to Courthouse to record documents or taking deposits to banks.

     

    Assists in both internal and external inquiries into invoice payments, receivables, expenditures, and other accounting transactions.

     

    Data entry such as inputting timesheets, invoices, owner bills, and other AR and AP transactions by following departmental processes and procedures to ensure authorization, coding, and recording of such transactions are completed timely to support other essential accounting functions.

     

    Light bookkeeping duties such as depositing checks, issuing checks for invoices, balancing statements and reconciliations.

     

    In charge of vendor setups (receiving new vendors, verification of information, setting up vendors in multiple systems) and maintaining an accurate record of vendors. Maintain current insurance information.

     

    Assist with creating and verification of HOA ACH files.

     

    Reconcile bank statements as assigned.

     

    Files annual HOA DORA and SOS Renewals.

     

    Supports both accounting divisions, as needed or required.

     

    Assists with related special projects, as needed or required.

     

    Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions, Uses equipment and materials properly. 

     

    This position requires a valid driver's license with clean driving history for insurability purposes.

    Qualifications:

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

    Education/Experience:

    High School Diploma, 6 months or more clerical/office experience or equivalent education. Familiarity with reading checks, invoices, and spreadsheets or experience working in an accounting department is helpful.

    Language Ability:

    Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

    Math Ability:

    Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra.

    Reasoning Ability:

    Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

    Computer Skills:

    To perform this job successfully, an individual should have knowledge of Microsoft Office especially Excel, word and Outlook, PDF programs especially Nitro PDF, and QuickBooks is helpful.

    Certificates and Licenses:

    Valid driver’s license with good driving record.

    Supervisory Responsibilities:

    This job has no supervisory responsibilities.

    Work Environment:

    The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

     

    While performing the duties of this job, the employee is occasionally exposed to outdoor weather conditions. The work environment is indoor shared office. The noise level in the work environment is usually moderate.

    Physical Demands:

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

     

    The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include Close vision and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, feel, and keypunch. Must be able to speak and hear. The employee is occasionally required to stand and walk.