• Executive Assistant to the Provost

    Massachusetts Institute of Technology (Cambridge, MA)


    Executive Assistant to the Provost

     

    + Job Number: 25012

    + Functional Area: Administration

    + Department: Office of the Provost

    + School Area: Office of Provost

    + Employment Type: Full-time (Hybrid)

    + Employment Category: Non-Exempt

    + Visa Sponsorship Available: No

    + Schedule:

     

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    Posting Description

    EXECUTIVE ASSISTANT TO THE PROVOST (EA), Office of the Provost, will provide high-level administrative support to the Provost, ensuring seamless coordination of priorities, communications, and engagements; play a critical role in aligning the Provost’s schedule with strategic institutional goals and managing the preparation, tracking, and collection of briefing materials for events, meetings, and public appearances; serve as a trusted liaison fostering effective relationships with leadership teams, faculty, staff, and external partners, ensuring clear and timely communication on behalf of the Provost; represent the Provost’s office with professionalism and discretion, often acting as a first point of contact for internal and external stakeholders; directly supervise the Provost’s Administrative Assistant, providing guidance, support, and oversight to ensure the smooth day-to-day operations of the office; and provide technical and administrative support on a range of special projects and initiatives.

    Job Requirements

    REQUIRED: High school degree or equivalent and a minimum of seven years of related experience; be well-informed about campus, national, and global events; the ability to anticipate the needs of a high-profile executive, think strategically, and act with discretion and sound judgment; strong communication, interpersonal, and problem-solving skills; the ability to manage multiple priorities in a fast-paced environment; be a team player who works independently and collaboratively within the Provost’s Office and with the President’s Office on shared administrative functions; proficiency in Microsoft Office and the Google Suite; and demonstrated excellent organizational, project management, and writing skills. PREFERRED: Executive Assistant experience in large institutions and experience using Monday.com, Slack, and similar platforms. Job #25012

     

    Occasional evening and weekend hours required.

     

    This is a hybrid position requiring 4 days per week on campus.

     

    This is a grade 8 position. Details on MIT salary grades are available here: https://hr.mit.edu/managers/pay.

     

    Please include a cover letter and resume with the application.

     

    6/17/2025