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Job Summary: The Accounts Payable Coordinator II is responsible for reconciling problem accounts and developing processes with vendors to eliminate recurrent problems. Coordinates with the other Accounts Payable staff to ensure all invoices are processed for payment on a timely basis and charged to the appropriate general ledger accounts.

Essential Functions:

+ Assigns proper general ledger code to all invoices processed.

+ Matches purchase orders/service orders to invoices.

+ Verifies proper approval for all invoices or other requests that are processed.

+ Answers correspondence and questions from vendors and employees in a timely and professional

+ manner.

+ Completes check run procedures (report generation, invoice selection, check printing, obtaining appropriate signatures, check stuffing, mailing and filing).

+ Continually evaluates current processes and makes suggestions for improvement.

+ Communicates with vendors regarding status of payments or resolving payment problems.

+ Provides information to Accounting on missing invoices for accruals to be booked.

+ Researches and analyzes vendor history for problem accounts.

+ Communicates with Contract Services and Patient Financial Services on a regular basis.

+ Processes invoices on a timely basis (according to terms) noting discounts when necessary.

+ Coordinates with Accounts Payable Staff to ensure that all invoices are entered for the month or prior periods by assigned month-end deadline.

+ Reviews reports for status of invoices sent to the teams to allow for timely processing.

+ Responds to vendor inquiries regarding delinquent accounts and provides information for resolution in a timely manner.

+ Ensures all invoices pertaining to fiscal year are received and entered into the Accounts Payable software.

+ Ensures all vendor check files are in order and all miscellaneous files are organized.

+ Coordinates the set-up of new vendor files for the next fiscal year.

+ Reviews non patient care expenses for opportunities for cost savings.

+ Analyzes accounts payable spend by vendor to identify cost creep and report to Finance Leadership and Department Leaders.

+ Contacts vendors to setup payment terms for any vendors used frequently through credit cards or employee reimbursements.

+ Provides analysis and reporting for year-end audits, vendor spend, and other requests as needed for Department Leadership.

+ Adheres to organizational Code of Conduct, policies, procedures, protocols, processes, and all regulatory and legal requirements.

+ Adheres to the NorthStar standards to care for every person, every time, 100% of the time.

Qualifications:

+ High school diploma or equivalent required. An associate’s degree or the equivalent of two (2) years of related course work preferred.

+ Three (3) or more years of Accounts Payable experience with increasing level of responsibility required.

+ Must be able to follow directions with accuracy and complete assignments in a timely fashion.

+ Demonstrated ability to effectively communicate, both orally and in writing with internal and external audiences for all essential job functions.

+ Must possess excellent interpersonal skills, sound judgment, effective organizational, prioritization and follow-through skills, attention to detail, tact, dependability, emotional intelligence and the ability to promote positive, constructive relationships with communication and collaboration at all levels with the ability to maintain confidentiality.

+ Demonstrated ability to work as a member of a team with the ability to establish and maintain a rapport with employees, management and contacts external to NorthStar Care Community.

+ Experience with Microsoft Office and Accounts Payable software required.

+ The physical demands of the position include: vision, effective speech and hearing for extensive telephone contact; repetitive motion; traveling; driving or riding in motor vehicle; standing, sitting, walking, bending, reaching, and stretching; lifting up to twenty five (25) pounds unassisted.

+ Must have reliable transportation.

+ Must be eligible to work in the United States.