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Position Title:

Facilities Support Coordinator

Job Description:

The Public Service’s Facilities Division is looking for a new Facilities Support Coordinator! This position acts as the division's administrator for facilities term contracts, and backup support for information technology. This position is responsible for creating and reviewing project documentation for construction-related projects and/or requisitions. This position is responsible for assisting with directing, monitoring, and controlling the preventative maintenance work program/ process and in-house construction projects for all City-owned buildings and facilities. This includes supervising and issuing work orders to maintenance and construction work crews responsible for providing necessary building and equipment maintenance/repairs.

About the Team:

The Public Services Facilities Division is an internal service that provides maintenance and repairs to City buildings such as City Hall, the Sorenson Unity Center, Smith’s Ballpark, and fire stations. Applicants for roles within the Facilities Division can expect to directly provide or support the skilled trades and maintenance to the City’s facilities to keep this important infrastructure running smoothly for its occupants.

Learn more about working for this division in the Department of Public Services and working in Salt Lake City (https://www.slc.gov/publicservices/working-for-public-services/) .

This position’s schedule is Monday through Friday from 7:30am to 4pm. This position is not eligible for a hybrid/work-from-home schedule.

This position will remain open until it is filled and may close at any time without notice. Early application submission is strongly encouraged.

Position Pay Range:

$70,650- $83,111 annually, depending on education and experience

This position is eligible for full city benefits, including:

+ Health, dental, vision, and life insurance

+ 13 paid holidays per year

+ Paid vacation and personal leave

+ Six weeks of paid parental leave

+ Retirement contributions toward a pension plan or 401(k)

+ A robust EAP that provides emotional support, work-life solutions, legal guidance, and financial resources, including up to 15 counseling sessions for you and your household family members at no cost

+ Tuition reimbursement

+ Discounted supplemental benefits like pet insurance, legal services, and shopping.

Key Responsibilities:

+ Determines terms, orders and requirements associated with all facilities maintenance and construction request for proposals (RFP), contracts and projects. Including development of scope of work, schedules, secure bids and coordinates with procurement officials to award and contract work. Inspects all work and performs project close out paperwork and processes.

+ Administers Facilities Maintenance Contracts, including Janitorial, Waste Management, Pest/Rodent Control, Security and all other Facility maintenance contracts. Controls the maintenance, updates and procurement processes associated with these contracts.

+ Prepares and edits bids, proposals and contracts and reviews and edits bids proposals and contracts developed by Facilities staff for construction-related projects.

+ Prepares requisitions developed by Facilities staff for materials purchases and/or services.

+ Plans and issues work orders for scheduled preventive maintenance using computer maintenance management systems (CMMS). Creates equipment maintenance-associated tasks and work orders; controls web-based work order processes and asset tracking system for city-owned hand tools/maintenance equipment.

+ Implements preventive maintenance software in order to track the repair costs, parts inventory, equipment downtime, PM activities, and maintains the integrity of the CMMS data.

+ Controls data in the computer maintenance management system (CMMS). Collects building and equipment data, establishes system standards with the facilities services team, and performs periodic updates of critical information to ensure an accurate database at all times.

+ Issues work assignments to designated personnel, including regular, seasonal and temporary staff, assigned to complete in-house construction projects.

+ Develops processes to improve efficiencies of preventive maintenance (PM) work orders and customer work orders, and trains others in the use and standards of the CMMS.

+ Prepares reports to track and trend maintenance work orders on a daily, weekly, monthly, and annual basis. Develops Key Performance Indicators (KPI) for the Facilities Services Division to track the team’s performance.

+ Must work the days and hours necessary to perform all assigned responsibilities and tasks.

+ Performs other related duties as required or assigned.

Minimum Qualifications:

+ Graduation from an accredited University with a bachelor’s degree in Facilities Management or Engineering. Six years’ increasingly responsible work experience in facility maintenance areas, including three years supervisory experience in Facilities Maintenance. An equivalent combination of education and experience may be substituted on a year for year basis, excluding the supervisory requirement. Journey-level certification in some areas may be required.

+ A thorough knowledge of computer maintenance management systems (CMMS) including preventive maintenance work orders scheduling, workload balancing, equipment tasks, web-based work orders implementation and processes, system tracking of hand tools/maintenance equipment.

+ Experience in managing Security personnel and physical security, including building keys, card access and security systems.

+ A thorough technical knowledge and skilled in Facilities Maintenance and project management of HVAC, electrical, plumbing, lighting systems, roofs, structures, preventative maintenance tasking, employee scheduling and support activities.

+ Thorough knowledge of standards, practices, materials, and methods used in facility maintenance. Knowledge of relevant City and State policies and procedures and codes.

+ Ability to read and interpret blueprints, circuit diagrams, and various types of equipment operation manuals.

+ Must be familiar with the provisions of ADA, EPA and OSHA. Must also be knowledgeable of the International Building Code, the National Fire Code, the International Electrical Code, the International Mechanical Code, the State Elevator and State Pressure Vessel Codes.

+ Possession of valid driver's license or driving privilege card.

+ Ability to relate well with the general public, supervisors, and fellow employees. Ability to coordinate a variety of work requests and schedule completion in optimum time frames.

+ Must be able to work independently, take initiative, make decisions, and function with a minimum of supervision

+ Experience in Microsoft Office applications, especially Excel.

Desired Qualifications:

+ Knowledge of maintenance contracts scope of work development and site audits for conformance.

+ Experience in implementing CMMS in Facilities Management groups.

+ Previous project management experience.

+ Knowledge of computer hardware setups, mobile devices and their setups.

Working Conditions:

+ Moderate physical activity. Required to stand, walk or sit uncomfortably for short periods. Required to climb ladders, push, pull, lift or carry light weights throughout building areas. Low exposure to toxic chemicals, heat, hot steam lines, fiberglass dust, noise, and fumes. Moderate to stationary engineering type work environment.

+ Stress due to emergency response demands, troubleshooting of system problem demands in some situations.

+ Non-traditional working hours, which may include evenings and weekends.

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities and skills required of personnel so classified.

All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

Department

Public Services

Full Time/Part Time:

Full time

Scheduled Hours:

40

Salt Lake City is a place where your skills and dedication directly contribute to the community. With a team serving over 200,000 residents, we take pride in delivering meaningful work—from maintaining infrastructure to shaping public programs—with integrity and professionalism.

We value experience, accountability, and results. Our organization recognizes talent and rewards contribution, offering employees opportunities to grow, lead, and make a lasting difference.

If you're driven by public service and want to help shape the future of our city, we’d love to work with you.

Salt Lake City offers a competitive and well-rounded benefits package designed to support your health, financial future, and professional growth. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/) site.

Health & Wellness

+ 95% City-paid medical insurance

+ Dental, vision, life insurance

+ HSA (with $1,000–$2,000 City contribution)

+ Wellness clinic for employees & families

+ Robust Employee Assistance Program (EAP)

Financial Perks

+ Tuition reimbursement (up to $4,000/year)

+ Retirement contributions (pension and/or 401(k))

+ Discounted pet insurance, legal services, and more

Thinking about applying or weighing another offer?

Use our Total Compensation Calculator (https://tools.slc.gov/totalcompensation/) to see the true value of your job offer—including salary, benefits, retirement, and more.

We know time away from work is essential for rest, personal needs, and family life. Salt Lake City offers generous paid leave to help you recharge and stay balanced. To learn more, visit our Benefits & Wellness (https://www.slc.gov/hr/benefits-and-wellness/paid-leave/) site.

+ 12 vacation days to start

+ 12 paid holidays + 1 personal holiday

+ Up to 80 hours personal leave annually

+ 6 - 12 weeks of paid parental leave

+ Bonus leave credit for eligible rehires & public sector transfers

Our Recruitment Team is ready to assist you throughout the entire hiring process—from questions about job openings to application support. Reach the Recruitment Team at 801-535-6699Or email: [email protected]

The City is committed to the full inclusion of all qualified individuals. As part of this commitment, Salt Lake City will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact Human Resources at 801-535-7900.

Salt Lake City is proud to be a partner of the Utah Patriot Program, providing employment opportunities for Veterans, Military and spouses. We are also a proud National Service Partner.