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Federal RFP & Proposal Manager

Position Overview:

We’re looking for a highly skilled and strategic Federal RFP & Proposal Manager to lead and manage the development of compliant, compelling, and competitive proposals for federal government contracts. This individual will play a pivotal role in driving our growth in the public sector by overseeing complex proposal efforts across agencies, contract types for the acquisition of commercial products and services, and procurement vehicles.

Responsibilities:

+ Manage End-to-End Federal Proposal Development: Lead all phases of the federal RFP/RFI/RFQ process from kickoff through submission, including proposal strategy, team coordination, content development, compliance checks, and final production.

+ Ensure FAR/DFARS Compliance: Interpret and enforce all relevant sections of the Federal Acquisition Regulation (FAR), Defense FAR Supplement (DFARS), and agency-specific guidelines throughout the proposal process. Draft professional correspondence for communicating with government procurement officials and agency representatives.

+ Leader of Team Execution: Collaborate with commercial proposal writers, coordinators, and support staff; coach team members on best practices in federal proposal development and compliance.

+ Manage Proposal Artifacts: Maintain and enhance reusable content in proposal libraries (e.g., Qvidian, Loopio), ensuring alignment with federal requirements and evolving capabilities.

+ Engage with Stakeholders: Facilitate strategic discussions and working sessions with internal teams including Legal, Contracts, Security, and Executive Leadership to ensure alignment and accuracy.

+ Support Capture Planning: Provide early-stage proposal support including analysis of draft RFPs, pre-solicitation strategy, compliance matrices, and competitor assessments.

+ Conduct Reviews: Lead color team reviews (Pink, Red, Gold) or equivalent SMEs, ensuring adherence to compliance and quality standards, contract review and refining content for clarity and impact.

+ Oversee SAM.gov and Federal Registration Management: Support and, if needed, manage organization profiles, renewals, entity validations, NAICS codes, and related registrations across government portals (e.g., SAM.gov, eSRS, GSA eMod, etc.).

+ Cross Train: Collaborative cross-training with commercial RFP Manager ensuring knowledge gap is closed, securing contracts consistency, partnerships and organizational workflow is completed.

+ Stay Current on Trends: Monitor changes in federal procurement policy, agency-specific acquisition practices, and competitive intelligence to inform proposal strategy.

Required Qualifications:

+ 7+ years of experience in federal government proposal development, management and compliance, including complex, multi-volume submissions.

+ Deep understanding of federal contracting processes, including knowledge of FAR/DFARS, GSA schedules, IDIQs, BPAs, and GWACs.

+ Experience managing or supporting SAM.gov registrations and other pre-award compliance requirements.

+ Excellent writing and editing skills with the ability to transform technical content into persuasive narrative.

+ Strong project management abilities, including scheduling, resource allocation, and risk mitigation under strict deadlines.

+ Experience with RFP software such as Qvidian, Loopio, RFP360, or equivalent.

+ Familiarity with security and compliance questionnaires, including CMMC, FedRAMP, and IT Risk Assessments.

+ Bachelor’s degree in English, Communications, Business, Public Policy, or a related field; APMP and/or NCMA certification strongly preferred.

+ U.S. citizenship may be required due to contract eligibility requirements.

Preferred Qualifications:

+ Experience supporting proposals in healthcare, public health, IT, or managed services within the federal space.

+ Familiarity with proposal pricing inputs and cost volume coordination.

+ Understanding of Teaming Agreements, NDAs, and other federal pre-award documentation.

Since 1992, Omnicell has been committed to transforming pharmacy care through outcomes-centric innovation designed to optimize clinical and business outcomes across all settings of care. We strive to be the healthcare provider’s most trusted partner by our guiding promise of “Outcomes. Defined and Delivered.”

Our comprehensive portfolio of robotics, smart devices, intelligent software, and expert services is helping healthcare facilities worldwide to improve business and clinical outcomes as they move closer to the industry vision of the Autonomous Pharmacy.

Our guiding principles inform everything we do:

+ As **Passionate Transformers** , we find a better way to innovate relentlessly.

+ Being **Mission Driven,** we consistently deliver on our promises.

+ Our **Entrepreneurial** spirit makes the most of EVERY opportunity for innovation.

+ Understanding that **Relationships Matter** creates synergies that yield the greatest benefits for all.

+ **Intellectually Curious,** eager to think deeper to learn and improve.

+ In **Doing the Right Thing** , we lead by example in ALL we do.

We are deeply committed to Environmental, Social, and Governance (ESG) initiatives. Our ESG efforts focus on creating an inclusive culture and a healthier world. This includes our Employee Impact Groups, which foster inclusion and belonging, as well as our learning and well-being programs that support personal and professional growth. We also prioritize sustainability in our operations, aiming to reduce our environmental footprint and promote responsible business practices. Join us in transforming the pharmacy care delivery model, making patient care safer and smarter for all.

About The Team

Omnicell is dedicated to fostering an inclusive workplace. We welcome applications from all individuals, valuing a wide range of perspectives and backgrounds. As an equal opportunity employer, we do not discriminate based on race, gender, religion, sexual orientation, gender identity, national origin, veteran status, or disability. We are committed to making our recruitment process accessible to everyone. We offer support and reasonable adjustments for individuals with disabilities during our hiring process. If you need assistance, please contact us at [email protected] .

At Omnicell, respect for privacy and confidentiality is paramount. We adhere to strict policies to prevent discrimination or retaliation against those who engage in open conversations about compensation. However, employees privy to compensation information as part of their job role are expected to maintain confidentiality, except in specific circumstances outlined by law, such as during formal complaints, investigations, or as required by legal obligations.

Please note that Omnicell reserves the right to modify job roles and responsibilities as needed to meet our organization's evolving needs and drive our mission forward.

Job Identification: 4324

Job Category: Business Operations Management

Posting Date: 06/11/2025, 4:15 PM

Job Schedule: Full time

Locations: Pittsburgh, PA, United States

Job Level: Supervisor / Manager

All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, or on the basis of disability.