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Human Resources Analyst I/II

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Human Resources Analyst I/II

Salary

$89,543.22 - $125,163.48 Annually

Location

Tracy, CA

Job Type

Full Time

Department

Human Resources

Opening Date

06/18/2025

Closing Date

7/10/2025 5:00 PM Pacific

FLSA

Exempt

Bargaining Unit

CEU

+ Description

+ Benefits

+ Questions

Description

Click here (https://youtu.be/ly8XNqbUIPY?si=-W-w\_iz7spyGL24l) to learn more about the City of Tracy and here (https://www.cityoftracy.org/home/showdocument?id=20729&t=638858323995781576) for the job announcement.

As part of the Confidential Employee Unit (CEU), this position has been approved for the following Cost of Living Adjustments.

5% COLA on 6/29/2025

4% COLA on 6/28/2026

4% COLA on 6/27/2027

4% COLA on 6/25/2028

TENTATIVE RECRUITMENT SCHEDULE

Application Deadline: JULY 10, 2025

Oral Board: THE WEEK OF JULY 21ST

ABOUT THE OPPORTUNITY

The City of Tracy’s Human Resources Department is seeking a skilled HR Analyst to join its dynamic team. As a full-service department dedicated to exceptional service, HR Analysts play a key role in supporting city operations by performing journey-level work in the areas of recruitment, testing and selection; employee relations; and risk management. This role's primary focus is on overseeing our Risk Management programs.

We're looking for someone with strong administrative experience and an interest in municipal risk management. If you're the kind of person who creates order from chaos, keeps multiple tasks on track, and contributes to workplace safety and organizational resilience, you’ll be a great fit for this team. This exciting opportunity allows you to make a meaningful impact by overseeing key areas within our Risk Management program, including Workers’ Compensation, Leave Management, Modified Duty/Return to Work Program, and General Liability Claims. As part of this dynamic position, you’ll contribute to shaping policies, implementing innovative systems, and streamlining processes to enhance efficiency and service delivery.

Your expertise will be critical in safeguarding the City's assets, ensuring the well-being of our employees, and fostering a safe environment for all. If you’re a detail-oriented professional with a strong background in risk management, this is your chance to bring your skills to a collaborative and fast-paced team dedicated to excellence.

The ideal candidate is a highly motivated and solutions-focused professional who thrives in a fast-paced, collaborative team environment. They will demonstrate initiative, critical thinking, and innovative problem-solving skills to proactively identify and mitigate organizational risk. Tracy values progress, teamwork, and strategic thinking, making it an ideal place for HR professionals to grow and thrive. Join us today to make a meaningful impact in a dynamic and collaborative environment.

DEFINITION

Under general supervision or general direction, performs complex and varied technical, professional, and confidential work required to administer human resources programs, including recruitment, job analysis and classification, compensation, training and development, employee and labor relations, and risk management; performs research and analysis; provides consulting services to City departments related to all aspects of human resources programs and activities; performs related work as required.

SUPERVISION RECEIVED AND EXERCISED

Receives general supervision (Human Resources Analyst I) or general direction (Human Resources Analyst II) from assigned supervisory or management staff. Exercises technical and function direction over and provides training to lower-level staff. Exercises supervision over assigned staff.

CLASS CHARACTERISTICS

Human Resources Analyst I: This is the entry-level classification in the Human Resources Analyst series. Initially under close supervision, incumbents with basic experience learn City systems, operations, practices, and procedures. As experience is gained, assignments become more varied and are performed with greater independence. Assignments may vary with the skill and training of the incumbent. Positions at this level usually perform most of the duties required of the positions at the II-level but are not expected to function at the same skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods.

Human Resources Analyst II: This is the journey-level classification in the Human Resources Analyst series. Positions at this level are distinguished from the I-level by the performance of the full range of duties as assigned, working independently, and exercising judgment and initiative. Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Work is normally reviewed upon completion and for overall results.

Positions in the Human Resources Analyst class series are flexibly staffed and positions at the II-level are normally filled by advancement from the I-level after gaining the knowledge, skill, and experience which meet the qualifications for and after demonstrating the ability to perform the work of the higher-level class.

Essential and Marginal Duties

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

+ Coordinates and implements recruitment processes for City departments; confers with departments to ascertain departmental needs; coordinates and/or produces recruitment flyers and position announcements; screens resumes and applications; identifies qualified applicants.

+ Organizes and administers oral and written examinations and results, including compiling test scores, preparing eligibility lists and candidate information, coordinating and/or conducting interviews, assisting departments in extending job offers, and coordinating follow-up pre-employment testing; monitors the hiring process and/or testing processes to assure adherence to applicable human resources policies.

+ Collects and compiles human resources data; prepares or assists in the preparation of monthly, quarterly, and year-end human resources, legal, summary, and technical reports, as directed.

+ Conducts salary studies; researches salary and benefit information for use in the collective bargaining process, budget preparation, and cost analysis.

+ Assists employees and management with the interpretation and correct application of City policies, procedures, and programs; provides advice and assistance regarding employment issues; investigates employee complaints.

+ Coordinates the City’s training activities, including identifying training needs, arranging for training presenters, working with trainers to ensure the City’s needs and expectations are addressed, securing training sites, developing memos, flyers, emails, and voicemails, and providing visual aides and other materials as necessary; maintains training logs and records of completion.

+ Participates in labor contract negotiation processes with assigned bargaining units.

+ Conducts personnel and workplace investigations; assists in responding to grievances and administering disciplinary actions; coordinates management referrals to the Employee Assistance Program.

+ Plans, organizes, assigns, trains, reviews and evaluates the activities of technical and administrative support staff; conducts performance evaluations; implements discipline procedures as required; maintains discipline and high standards necessary for the efficient and professional operation of the assignment.

+ Makes recommendations for the development and revision of human resources documents, procedures, and forms; assists in the development of policies, regulations, and procedures.

+ Conducts special research assignments, gathers data, and prepares reports for consideration by management or special committees.

+ Consults with supervisors regarding personnel related issues, needs, and services; counsels employees on human resources programs, policies, and processes; explains program provisions, procedures, and eligibility requirements; and assists employees with forms and human resources documents.

+ Conducts surveys and compiles data on administrative, human resources, and operational problems or issues.

+ Provides information to City staff, other organizations, and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures, and ordinances.

+ Performs other duties as assigned.

When assigned to risk management:

+ Administers risk management programs and activities; coordinates general liability claims; investigates incidents, maintains incident case files, and responds to requests for claim documentation.

+ Collects information on incidents and develops incident reports; assesses potential loss exposure and recommends solutions and/or training to mitigate exposure.

+ Oversees Workers’ Compensation claims; provides recommendations on actions, potential outcome, settlements, and litigation.

+ Serves as a point of contact for the Risk Management Authority; responds to deadlines and provides data on risk-related issues such as insurance, property, fleet, employees, and Workers’ Compensation.

+ Analyze a variety or reports and data to identify trends or areas of exposure and recommends solutions for prevention.

Minimum Qualifications

Some knowledge, skills, and abilities may be performed by positions at the entry (I) level in a learning capacity:

KNOWLEDGE OF

+ Principles, practices, and techniques of human resources administration in a public agency setting, including recruitment and selection, equal employment opportunity, and affirmative action; job analysis and classification; compensation analysis and administration; training and development; employee and labor relations, including negotiations and the interpretation of collective bargaining agreements; and risk managemenet.

+ Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned area of responsibility.

+ Techniques for collecting, interpreting, and reporting complex and technical data and information.

+ Recent and on-going developments, current literature, and sources of information related to the operations of the assigned programs.

+ Principles and practices of employee supervision, including work planning, assignment review and evaluation, discipline, and the training of staff in work procedures.

+ Record-keeping principles and procedures.

+ Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.

+ The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

+ Modern equipment and communication tools used for business functions and program, project, and task coordination.

+ Computers and software programs (e.g., Microsoft software packages) to conduct, compile, and/or generate documentation.

ABILITY TO

+ Conduct complex research projects on a wide variety of human resources topics, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.

+ Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.

+ Interpret, explain, and ensure compliance with City policies and procedures, complex laws, codes, regulations, and ordinances.

+ Effectively represent the department and the City in meetings with governmental agencies, contractors, vendors, and various businesses, professional, regulatory, and legislative organizations, and individuals.

+ Maintain confidentiality of sensitive personal information of applicants, employees, former employees, and other matters affecting employee relations.

+ Prepare effective reports, presentation, and outreach materials including recruitment and training materials, staff reports, and a variety of correspondence.

+ Plan, organize, and coordinate the work of assigned staff.?

+ Maintain accurate files and records.

+ Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.

+ Effectively use computer systems, software applications, and modern business equipment to perform a variety of work tasks.

+ Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.

+ Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.

+ Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Equivalent to a bachelor’s degree in human resources management, business or public administration, or a related field, and

Human Resources Analyst I: Two (2) years of experience providing progressively responsible technical and administrative human resources support at a level equivalent to the Human Resources Technician class with the City of Tracy.

Human Resources Analyst II: Two (2) years of progressively responsible professional human resources administration experience equivalent to the Human Resources Analyst I class with the City of Tracy.

LICENSES AND CERTIFICATIONS

+ Possession of, or the ability to obtain, a valid Class C California driver’s license upon appointment.

+ May be required to complete National Incident Management System (NIMS) Training.

Additional Information

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various city departments and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds with the use of proper equipment.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

DISASTER SERVICE WORKER

All City of Tracy employees are, by State and Federal law, Disaster Service Workers. The roles and responsibilities for Disaster Service Workers are authorized by the California Emergency Services Act and are defined in the California Labor Code. In the event of a declaration of emergency, any employee of the City may be assigned to perform activities which promote the protection of public health and safety or the preservation of lives and property. Such assignments may require service at locations, times, and under conditions that are significantly different than the normal work assignments and may continue into the recovery phase of the emergency. If a “Local Emergency” is declared during the employee’s shift, employees will be expected to remain at work to respond to the emergency needs of the community. If a “Local Emergency” is declared outside of the employee’s shift, employees must make every effort to contact their direct supervisor or department head to obtain reporting instructions as Disaster Service Workers.